Human Resources Executive

DF Automation & Robotics; Johor Bahru; On-site; MYR 39,000 - 78,000; Full time

Job summary

DF Automation & Robotics, a Malaysian tech company designing and maintaining AMRs, is hiring an HR Executive to manage day-to-day HR operations, recruitment, onboarding, and employee engagement.

You will work with R&D, Engineering, Operations and Sales to recruit technical talent, administer payroll and statutory submissions (EPF, SOCSO, EIS, PCB), maintain HRIS records, and ensure compliance with the Employment Act 1955. Fresh graduates are welcome.

Qualifications

• Education in HRM or related field as listed above.
• 1 year hands-on HR generalist experience preferred; fresh graduates welcome.
• Strong knowledge of Malaysian Labour Law (Employment Act 1955).
• Experience recruiting engineers, software developers or technicians.

Responsibilities

• Manage end-to-end recruitment for technical and non-technical roles.
• Source candidates via JobStreet, LinkedIn, campuses and career fairs.
• Oversee onboarding, offboarding, and employee lifecycle documentation.
• Administer payroll and statutory submissions (EPF, SOCSO, EIS, PCB).
• Maintain accurate HRIS records and respond to employee inquiries.
• Coordinate training plans and performance appraisal support.
• Assist in HRDF (HRD Corp) grants and claims submissions.

Skills

HR Generalist

Talent Acquisition

Payroll administration

Employee relations

Onboarding

Education

Diploma in Human Resource Management

Bachelor's Degree in HRM/Business

Psychology

Industrial relations

Tools

HRIS

Payroll software

ERP systems

MS Office/Google Workspace

Job description

Company Description DF Automation & Robotics is a Malaysian technology company specializing in the design, manufacture, marketing, and maintenance of Autonomous Mobile Robots (AMRs), also known as Automated Guided Vehicles (AGVs). The company serves a wide range of industrial and commercial sectors, supporting automation, efficiency, and safety in material handling and logistics. DF Automation & Robotics focuses on innovation and practical robotics solutions that help organizations modernize their operations. Team members collaborate in a dynamic environment where engineering, technology, and customer service intersect. The company offers opportunities for growth in a rapidly evolving automation and robotics industry.

We are looking for a proactive, organized, and people-oriented HR Executive to manage day-to-day HR operations, talent acquisition, and employee engagement. In this role, you will work closely with cross-functional technical teams (R&D, Engineering, Operations, and Sales) to attract top technical talent, maintain smooth HR administration, foster a positive workplace culture, and ensure compliance with Malaysian labor laws.

Key Responsibilities:

• Manage end-to-end recruitment activities for technical and non-technical roles.
• Source candidates through job portals (JobStreet, LinkedIn), technical institutions, career fairs, and university campus hiring programs.
• Screen resumes, schedule interviews, conduct initial assessments, coordinate technical tests with hiring managers, and issue offer letters.
• Facilitate seamless onboarding and induction programs for new hires, ensuring all hardware, systems, and orientation schedules are in place.
• Manage student internship placements and university collaboration programs.
• Handle offboarding processes, including exit interviews, clearance checklists, and final settlements.
• Maintain accurate employee records, personal files, and database updates in the HRIS system.
• Assist in processing monthly payroll, allowances, overtime claims, and statutory submissions (EPF, SOCSO, EIS, PCB) in accordance with Malaysian Labor Law.
• Manage leave administration, attendance tracking, and medical insurance/claim processing for all staff.
• Serve as a point of contact for employee inquiries regarding company policies, benefits, and workplace matters.
• Organize company events, team-building activities, festive celebrations, and wellness initiatives to foster employee engagement and team cohesion.
• Assist in resolving workplace conflicts, managing disciplinary procedures, and addressing grievances in a fair and professional manner.
• Coordinate training plans, skill development programs, and HRD Corp (HRDF) grant applications and claim submissions.
• Support management in executing annual performance appraisal exercises, KPI tracking, and probation review cycles.
• Ensure company policies, handbook guidelines, and SOPs align with the latest Malaysian Employment Act regulations.

Requirements & Qualifications:

• Education: Diploma or Bachelor's Degree in Human Resource Management, Business Administration, Psychology, or a related field.
• Experience: 1 years of hands-on experience in HR generalist functions, preferably within a manufacturing, technology, engineering, or automation company. Fresh graduates are welcome!
• Labor Law Knowledge: Strong working knowledge of Malaysian Labor Law (Employment Act 1955), Industrial Relations, and statutory requirements (EPF, SOCSO, EIS, HRD Corp).
• Recruitment Expertise: Familiarity with recruiting technical talent (engineers, software developers, assembly technicians).
• Software Proficiency: Hands-on experience with HRIS, payroll software, ERP systems, and Microsoft Office / Google Workspace.
• Interpersonal & Communication: Excellent verbal and written communication skills in English and Bahasa Malaysia. (Fluency in Mandarin is an added advantage when communicating with regional partners).
• Problem-Solving & Ethics: High level of integrity, confidentiality, empathy, and emotional intelligence..