Human Resources cum General Affair Executive

City Plantations Sdn Bhd; Ipoh; On-site; MYR 42,000 - 60,000; Full time

Benefits offered by this job

Medical and health insurance

Professional development

Training opportunities

Collaborative work environment

Career progression

Work-life balance

Job summary

City Plantations Sdn Bhd is seeking a dedicated Human Resources cum General Affairs Executive to join our team in Ipoh, Perak. This full-time role combines HR management with general administrative duties to support our daily operations in the Plantations sector.

You will report to the HR Manager and play a key role in recruitment, onboarding, payroll, records, compliance, training, and office administration within a collaborative environment.

Qualifications

• Strong knowledge of employment law and HR best practices in Malaysia.
• Excellent written and verbal communication in English and Bahasa Malaysia.
• Experience with HR management systems and office software.

Responsibilities

• Overseeing recruitment and selection processes, including job postings, candidate screening, and interview coordination.
• Managing employee onboarding, induction programmes, and orientation activities for new staff.
• Maintaining accurate employee records, personnel files, and HR documentation in compliance with legal requirements.
• Administering payroll, benefits, leave management, and employee attendance systems.
• Handling employee inquiries, grievances, and disciplinary matters professionally and confidentially.
• Coordinating training and development programmes to support employee growth.
• Managing general office administration, including procurement, facility maintenance, and supply chain coordination.
• Organising office events and employee engagement initiatives.
• Ensuring compliance with employment laws, regulations, and company policies.
• Preparing HR reports and analytics to support management decision-making.

Skills

HR knowledge

Communication skills

MS Office

Organisational skills

Confidentiality

Education

Diploma/Bachelor's in HR or related field

Tools

HR management systems

Microsoft Office

Job description

About the role

City Plantations Sdn Bhd is seeking a dedicated and organised Human Resources cum General Affairs Executive to join our team in Ipoh, Perak. This is a full-time position that combines human resources management with general administrative duties. The role is pivotal in supporting our operations within the Plantations sector, ensuring smooth HR processes and maintaining an efficient workplace environment. You will report to HR Manager and play a key role in supporting the day-to-day functioning of our organisation.

About us

City Plantations Sdn Bhd is a forward-thinking organisation operating within the Plantations industry. We are committed to sustainable practices and maintaining a positive, productive workplace culture. Our mission is to operate responsibly whilst supporting our team members and contributing meaningfully to the agricultural and conservation sectors. We value integrity, collaboration, and continuous improvement in everything we do.

Key responsibilities

• Overseeing recruitment and selection processes, including job postings, candidate screening, and interview coordination
• Managing employee onboarding, induction programmes, and orientation activities for new staff members
• Maintaining accurate employee records, personnel files, and HR documentation in compliance with legal requirements
• Administering payroll, benefits, leave management, and employee attendance systems
• Handling employee inquiries, grievances, and disciplinary matters in a professional and confidential manner
• Coordinating training and development programmes to support employee growth and skill enhancement
• Managing general office administration, including procurement, facility maintenance, and supply chain coordination
• Organising office events, team-building activities, and employee engagement initiatives
• Ensuring compliance with employment laws, regulations, and company policies
• Preparing HR reports and analytics to support management decision-making
• Liaising with external parties such as suppliers, contractors, and regulatory bodies as needed
• Foreign worker, FOMEMA and JIM related matters

What we're looking for

• Diploma or Bachelor's degree in Human Resources, Business Administration, or a related field
• Minimum 2-3 years of experience in a human resources or HR administrative role
• Strong knowledge of employment law and HR best practices in Malaysia
• Proficiency in HR management systems and Microsoft Office applications
• Excellent written and verbal communication skills in English and Bahasa Malaysia
• Exceptional organisational and time management abilities with the capacity to prioritise multiple tasks
• Strong interpersonal and relationship-building skills with the ability to interact professionally with all levels of staff
• Demonstrated ability to maintain confidentiality and handle sensitive information responsibly
• Proactive problem-solving approach with sound judgement and decision-making capabilities
• Experience in general administration, office management, or facilities coordination is highly desirable
• Familiarity with the agricultural, farming, or conservation sectors is a plus

What we offer

At City Plantations Sdn Bhd, we are committed to creating a supportive and rewarding workplace. We offer competitive remuneration packages commensurate with your experience and qualifications. Our benefits include medical and health insurance, opportunities for professional development and training, a collaborative work environment, and a clear career progression pathway. We believe in work-life balance and foster a culture where employees feel valued and appreciated. We welcome applications from candidates of diverse backgrounds and are committed to creating an inclusive workplace.