Human Resources Coordinator (C&B)

Hapag-Lloyd; Selangor; On-site; MYR 60,000 - 86,000; Full time

Job summary

Hapag-Lloyd Malaysia is seeking an HR Administrative professional to ensure smooth compensation and benefits operations. The role covers payroll administration, HR systems maintenance, and insurance administration, with additional duties in general HR support and mobility coordination.

The ideal candidate has a minimum of 2 years in HR administration, a relevant degree or diploma, and strong MS Office and HR system proficiency. Cross-country transfers experience is a plus.

Qualifications

• Bachelor's degree or diploma in Human Resources, Business Administration, or a related field.
• At least 2 years of experience in an HR administrative role or similar position, preferably in a regional office environment.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and HR systems.
• Prior experience in handling cross-country transfers/mobility is a plus.

Responsibilities

• Assist in monthly payroll processing and related reports.
• Support employee medical insurance administration and claim submissions.
• Maintain and update HR records and HRIS with changes such as promotions and transfers.
• Assist with employee mobility processes including pass applications and accommodation arrangements.
• Support HR analytics by identifying patterns and trends in HR data.

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

The role is essential to ensuring the smooth operation of compensation & benefits function, such as payroll administration, maintenance of HR systems, insurance administration and other crucial compensation & benefits related matters.

Main Objective of this position:

The role is essential to ensuring the smooth operation of compensation & benefits function, such as payroll administration, maintenance of HR systems, insurance administration and other crucial compensation & benefits related matters.

Function and duties:

Payroll Administration:

• Assist in monthly payroll and statutory payments and all related reports.
• Assist in year-end tax related reports
• Liaise with BIPO on payroll/tax matters

Company Benefits Administration:

• Support the administrations of employee medical insurance coverage, i.e registration of new employee, follow up on claim submission and all the pending medical claims cases.

HR Administrative Duties:

• Maintain employee records and update HR systems with new information, promotions, transfers, and other changes.
• Provide administrative support to the HR team as needed, such as organizing meetings, preparing reports, and managing HR communications.
• Assist with other HR projects and initiatives

Mobility management:

• Assist in supporting employee mobility by handling all aspects of pass applications, cancellations, and renewals.
• Assist in arranging temporary accommodation, coordinating flight ticket purchases

HR Analytics:

• Data driven mindset, with a keen eye for patterns and trends, double click into HR data, where insight extends. Turning numbers to knowledge, solutions.

Others:

• To carry out duties/roles as assigned by superior as and when required

Qualifications and Technical Job Requirements:

• Bachelor's degree or diploma in Human Resources, Business Administration, or a related field.
• At least 2 years of experience in an HR administrative role or similar position, preferably in a regional office environment.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and HR systems.
• Prior experience in handling cross-country transfers/mobility is a plus.