Human Resources Coordinator

Plexus; Penang; On-site; MYR 36,000 - 48,000; Full time

Job summary

Plexus in Penang, Malaysia, is seeking an Administrative Assistant to support the Human Resources team. The role focuses on HRMS data entry, reporting, and coordination of programs, keeping processes efficient and well-documented.

The incumbent will assist with meetings, prepare presentations, and handle basic vendor interactions, while upholding professional communication and accurate record-keeping. The role prefers 2+ years of related experience and an Associate’s Degree.

Qualifications

• This role requires an Associate’s Degree with 2+ years of related experience preferred.
• Candidate should demonstrate basic to intermediate decision making and problem solving skills.
• Strong verbal and written communication skills are expected.

Responsibilities

• Provide administrative support to the HR team including data entry, management, and reporting.
• Coordinate programs and processes and support team members to ensure efficient HR operations.
• Assist with scheduling meetings, drafting correspondence, building presentations, and research.

Skills

Attention to detail

Communication skills

Team collaboration

Education

Associate’s Degree

Tools

Microsoft Office

Job description

Purpose Statement:

Provides administrative support to the Human Resources function. Possible areas of support includes HRMS, Talent Acquisition, Total Rewards, HR Operations, and/or Talent Management. Organizes and manages diverse and varied tasks to ensure the efficient running of the teams. Partners with the HR teams to deliver support and service to internal customers.

Key Job Accountabilities:

• Ensure administrative support is provided to the HR team, including data entry, management, and reporting, and assist with projects and regular workloads as needed.
• Coordinate key activities, manage various programs and processes, and support team members to ensure efficient operation of the HR department.
• Manage vendor relationships and activities to ensure adherence to contract and service level agreements. Monitor and encourage customer satisfaction, manage data, and improve business processes.
• Provide input and guidance to various programs and processes, focusing on continual process improvement and efficient service delivery.
• Perform duties that support strategic initiatives and policies, such as scheduling meetings, drafting correspondence, building presentations, and performing research.

Education/Experience Qualifications:

• Associate’s Degree with 2 or more years of related experience is preferred. An equivalent combination of education and/or experience will be considered.

Other Qualifications:

• Performs work under general supervision
• Handles moderately complex issues and problems, and refers more complex issues to higher-level staff
• Basic to advanced computer skills, dependent upon job level
• Basic to intermediate decision making and problem solving skills, dependent upon job level
• Basic to intermediate verbal and written communication skills

Physical Requirements:

• Professional office environment with suitable lighting, comfortable temperatures, and low noise level. May require prolonged periods of sitting at a desk, using a computer, and other office equipment. Minimal physical activity is generally involved, emphasizing the importance of good posture and ergonomic workplace arrangements.

Travel Requirements:

• N/A

This document does not represent a contract of employment and is not intended to capture every possible assignment the incumbent could be asked to perform.