Human Resources/ Business/Office Administration Internship

FILPAL (M) SDN BHD; Bayan Lepas; On-site; MYR 8,900 - 13,000; Full time

Job summary

FILPAL (M) SDN BHDoffers an Human Resources/ Business/Office Administration Internship in Bayan Lepas, Penang. You will assist visitors, manage calls, and support accounting data entry, recruitment, onboarding, and HR events.

The role covers resource management, employee relations, training coordination and HR compliance support, with opportunities to contribute across administrative functions within a growing company.

Qualifications

• Administrative support duties for visitors, calls and inquiries.
• Mail and deliveries handling and tracking.
• Drafting correspondence, memos, reports and presentations.
• Coordinate meetings: room booking, setup, invites, catering and A/V.
• Maintain physical and electronic filing and storage systems.
• Monitor and replenish office supplies and equipment.
• Follow up via email or phone as needed; provide office support.
• Proactive, autonomous support for individuals or teams.

Responsibilities

• Administrative Support: Welcome and assist visitors with professionalism and courtesy, answer and direct incoming calls and inquiries to appropriate contacts. Handle incoming and outgoing mail and deliveries efficiently. Perform various word processing tasks, including drafting correspondence, memos, reports and presentations. Arrange logistics for meetings, including room booking, room setup, calendar invitation, catering, and audiovisual equipment. Maintain office filing and storage systems, both physical and electronic. Monitor and replenish office supplies and equipment. Follow up via email or phone as needed. Self-initiated so that provide office support to either an individual or team which is vital for the smooth-running of a business
• Problem Solving and Initiative: Proactively identify and address challenges, proposing process improvements as needed. Take initiative to complete tasks and follow up on outstanding items.
• Accounting System Support: Assist in entering accounting data into the system
• Recruitment Support: Developing and implementing effective recruitment strategies to attract and retain top talent. Support the recruitment process, including job postings, conducting initial candidate screening, interviews, managing applicant tracking systems and onboarding. Supporting the onboarding process for new hires.
• Resource Management: Coordinating and recording the allocation and utilization of company resources, including office equipment, supplies, assets, etc.
• Event Coordination: Planning HR events and initiatives, such as Team building activities, Team building games, Weekly Tea Break or Knowledge Sharing Session, Team Lunch, Monthly Birthday Celebration, recognition programs, and wellness initiatives.
• Employee Relations: Serving as a point of contact for employee inquiries, addressing concerns, facilitating resolutions, providing information and guidance. Assisting in the resolution of employee concerns and conflicts, escalating issues as needed.
• Training and Development: Coordinating training programs and workshops including scheduling, logistics, and participant communication. Assisting in the development of training materials and tracking employee participation.

Education

HR/admin degree preferred

Job description

Human Resources/ Business/Office Administration Internship

KEY RESPONSIBILITIES

• 1. Administrative Support: Welcome and assist visitors with professionalism and courtesy, answer and direct incoming calls and inquiries to appropriate contacts. Handle incoming and outgoing mail and deliveries efficiently. Perform various word processing tasks, including drafting correspondence, memos, reports and presentations. Arrange logistics for meetings, including room booking, room setup, calendar invitation, catering, and audiovisual equipment. Maintain office filing and storage systems, both physical and electronic. Monitor and replenish office supplies and equipment. Follow up via email or phone as needed. Self-initiated so that provide office support to either an individual or team which is vital for the smooth-running of a business
• 2. Problem Solving and Initiative: Proactively identify and address challenges, proposing process improvements as needed. Take initiative to complete tasks and follow up on outstanding items.
• 3. Accounting System Support: Assist in entering accounting data into the system
• 4. Recruitment Support: Developing and implementing effective recruitment strategies to attract and retain top talent. Support the recruitment process, including job postings, conducting initial candidate screening, interviews, managing applicant tracking systems and onboarding. Supporting the onboarding process for new hires.
• 5. Resource Management: Coordinating and recording the allocation and utilization of company resources, including office equipment, supplies, assets, etc.
• 5. Event Coordination: Planning HR events and initiatives, such as Team building activities, Team building games, Weekly Tea Break or Knowledge Sharing Session, Team Lunch, Monthly Birthday Celebration, recognition programs, and wellness initiatives.
• 6. Employee Relations: Serving as a point of contact for employee inquiries, addressing concerns, facilitating resolutions, providing information and guidance. Assisting in the resolution of employee concerns and conflicts, escalating issues as needed.
• 7. Training and Development: Coordinating training programs and workshops including scheduling, logistics, and participant communication. Assisting in the development of training materials and tracking employee participation.
• 8. HR Compliance: Assisting in ensuring compliance with employment laws and regulations.

QUALIFICATIONS

Bachelor's degree in Human Resources, Business Administration, Office Administration, or a related field preferred.