HR Operations Coordinator (Contract)

Randstad Malaysia; Kuala Lumpur; In loco; MYR 39.000 - 61.000; Tempo pieno

Descrizione del lavoro

Randstad Malaysia is seeking an HR - Talent Management Operations Coordinator to deliver end-to-end administrative support for regional Talent Management programs. The role emphasizes data accuracy, multi-market coordination and timely execution of processes.

You will manage vendor onboarding, IO/PO workflows, invoicing and expense claims while maintaining training records and programme data. Strong Excel and HRIS familiarity are important for success.

Competenze

• Must have strong data handling and reporting capabilities.
• Experience in HR operations, administration, training coordination, procurement support or shared services is preferred.
• Proficient in Excel with formulas, pivot tables and data consolidation.
• Strong stakeholder management and ability to work across multi-market environments.

Mansioni

• Coordinate end-to-end vendor onboarding, documentation and registration processes.
• Raise and track IOs, purchase requisitions and POs with timely approvals.
• Coordinate invoice submissions and payment follow-ups with Finance and vendors.
• Generate reports, dashboards and maintain HR systems data and records.
• Support training registrations, event logistics and programme documentation.

Conoscenze

Attention to detail

Data management

Organizational skills

Formazione

Diploma or degree in Business Administration, HR, Finance

Strumenti

SAP

Workday

Microsoft Excel

Descrizione del lavoro

About the Role

We are looking for a highly organized, detail-oriented and dependable HR - Talent Management Operations Coordinator to provide end-to-end administrative and operational support to our regional Talent Management team.

This is a hands-on, execution-focused role that requires strong data management skills, operational discipline and the ability to independently manage multiple administrative processes. You will play an important role in ensuring the smooth delivery of Talent Management programmes and initiatives across multiple markets.

The ideal candidate is someone who takes ownership, enjoys working with data and systems, and ensures that processes are completed accurately, efficiently and on time.

What You Will Do

Vendor, Procurement & Finance Administration

• Coordinate end-to-end vendor onboarding, documentation and registration processes.
• Raise and track internal orders (IO), purchase requisitions and purchase orders (PO), ensuring timely approvals and processing.
• Coordinate invoice submissions, payment follow-ups, expense claims and financial documentation.
• Liaise with Finance, Procurement and external vendors to resolve discrepancies and ensure timely closure.

Data Management, Reporting & Systems Administration

• Generate, consolidate and maintain accurate reports, dashboards, databases and operational trackers.
• Manage high-volume data uploads, downloads, updates and reconciliation across HR systems, learning management systems and other software platforms.
• Validate data accuracy, identify discrepancies and ensure completeness and consistency of records.
• Maintain training records, attendance reports, participant databases and other Talent Management information.
• Support periodic reporting requirements and ad hoc data requests from the team.

Training, Programme & Event Coordination

• Provide administrative support for learning and development programmes, workshops and Talent Management initiatives.
• Coordinate training registrations, scheduling, participant communications, attendance tracking and programme documentation.
• Arrange venue bookings, meeting facilities, catering, training materials and other event logistics.
• Support travel arrangements, expense reporting and logistical requirements for team activities and events.
• Track programme-related administrative deliverables and ensure timely follow-through.

Operational Coordination & Documentation

• Maintain organized and up-to‑date documentation, shared folders, records and process trackers.
• Coordinate with internal stakeholders and external service providers across different markets.
• Monitor pending actions, follow up proactively and ensure administrative processes are completed within agreed timelines.
• Identify process gaps and support improvements to administrative workflows, reporting accuracy and operational efficiency.
• Handle employee information and confidential records with discretion and in accordance with company policies.

What We Are Looking For

• Diploma or degree in Business Administration, Human Resources, Finance or a related discipline.
• Preferably 2–5 years of experience in HR operations, administration, training coordination, procurement support, shared services or a similar role.
• Strong Microsoft Excel proficiency, including working with formulas, pivot tables, lookups, data consolidation and reporting.
• Experience managing large volumes of data with a high degree of accuracy and attention to detail.
• Familiarity with vendor onboarding, procurement processes, purchase request /PO administration and invoice coordination.
• Comfortable navigating multiple software platforms and handling manual data uploads, downloads and reconciliations.
• Strong organisational and time‑management skills, with the ability to manage competing priorities and deadlines.
• Proactive, resourceful and dependable, with a strong sense of ownership and follow‑through.
• Good communication and stakeholder coordination skills, including working with regional teams and external vendors.
• Ability to work independently with minimal supervision in a fast‑paced, multi‑market environment.
• Experience with HRIS, learning management systems or enterprise procurement platforms would be an advantage.

experience

3 years

skills

SAP, Workday, Microsoft Excel

qualifications

Diploma or degree in Business Administration, Human Resources, Finance or a related discipline.
Preferably 2–5 years of experience in HR operations, administration, training coordinate, procurement

education

Bachelor Degree