Human Resources and Admin Assistant

Private Advertiser; Batu Kawan; On-site; MYR 28,000 - 42,000; Full time

Job summary

Cambridge Industries Group (CIG) in Malaysia (Penang/Batu Kawan) is seeking an HR and Administrative Support professional to assist in recruitment, onboarding, and daily admin tasks. The role supports expatriate arrangements, accommodation coordination, and office operations, requiring Mandarin fluency and strong MS Office skills.

The successful candidate will manage communications with employees and external partners, prepare documents, and handle multiple tasks with attention to detail.

Qualifications

• Diploma in Human Resource Management, Business Administration, or related field.
• Minimum 1–2 years of relevant working experience preferred.
• Fresh graduates are encouraged to apply.
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint).
• Good communication and interpersonal skills.
• Able to work independently and handle multiple tasks.
• Responsible, organized, and detail-oriented.
• Fluency in Mandarin is required to effectively communicate with Mandarin-speaking clients.

Responsibilities

• Assist in recruitment activities, including job postings, interview coordination, and candidate communication.
• Support expatriate arrangements when required.
• Coordinate employee uniforms, lockers, access cards, and other related administrative matters.
• Arrange employee accommodation, transportation, and meal coordination.
• Liaise with apartment management to support registration for employee and ensure a smooth check-in process.
• Coordinate with agents on hostel accommodation arrangements and daily management, including new hostel setup, procurement, and replenishment of supplies.
• Maintain communication with hostel leaders to follow up on maintenance requests and coordinate with agents and relevant parties to ensure timely resolution.
• Prepare letters, reports, meeting minutes, and internal announcements.
• Manage office administration and daily clerical duties.
• Coordinate office supplies, stationery, and inventory monitoring.
• Coordinate with employees, supervisors, and external parties.
• Follow up on pending administrative and HR matters.
• Support management with ad-hoc assignments and operational coordination.

Skills

Mandarin fluency

Microsoft Office

Communication skills

Education

Diploma in Human Resource Management / Business Administration

Job description

Founded in 2005, Cambridge Industries Group (CIG) is a global technology leader with affiliates in the United States, China, Japan, Malaysia, and Europe. With a unique combination of industry-leading R&D and advanced manufacturing, CIG delivers millions of high-performance devices annually and provides exceptional customer service worldwide.

CIG’s broad portfolio includes high-speed optical transceivers, wireless and broadband access, carrier Ethernet, and edge computing—enabling next-generation telecom and data center networks.

Responsibilities:

Human Resources and Administrative Support

Assist in recruitment activities, including job postings, interview coordination, and candidate communication.

Support expatriate arrangements when required.

Coordinate employee uniforms, lockers, access cards, and other related administrative matters.

Arrange employee accommodation, transportation, and meal coordination.

Liaise with apartment management to support registration for employee and ensure a smooth check-in process.

Coordinate with agents on hostel accommodation arrangements and daily management, including new hostel setup, procurement, and replenishment of supplies.

Maintain communication with hostel leaders to follow up on maintenance requests and coordinate with agents and relevant parties to ensure timely resolution.

Prepare letters, reports, meeting minutes, and internal announcements.

Manage office administration and daily clerical duties.

Coordinate office supplies, stationery, and inventory monitoring.

Coordination and Communication

Communicate effectively with employees, supervisors, and external parties.

Follow up on pending administrative and HR matters.

Support management with ad-hoc assignments and operational coordination.

Job Requirements

Diploma in Human Resource Management, Business Administration, or related field.

Minimum 1–2 years of relevant working experience preferred.

Fresh graduates are encouraged to apply.

Proficient in Microsoft Office applications (Excel, Word, PowerPoint).

Good communication and interpersonal skills.

Able to work independently and handle multiple tasks.

Responsible, organized, and detail-oriented.

Fluency in Mandarin is required to effectively communicate with Mandarin-speaking clients.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Human Resources and Administration Assistant?
• Which of the following Microsoft Office products are you experienced with?
• How many years of recruitment experience do you have?
• How many years' experience do you have in Human Resources (HR)?
• How would you rate your Mandarin language skills?

What can I earn as a Human Resources and Administration Assistant