HR & Administration Executive

MICE Experience Asia Sdn Bhd; Subang Jaya; On-site; MYR 60,000 - 90,000; Full time

Job summary

MICE Experience Asia Sdn Bhd is seeking an HR and Administration Executive to support our growing team in Subang Jaya. The role oversees HR operations, administration, basic accounting coordination and contract management to ensure smooth daily operations.

Responsibilities include recruitment, onboarding, payroll assistance, employee documentation, and supporting staff welfare. Strong organisation, communication and discretion are essential.

Qualifications

• Diploma or degree in HR, business admin, accounting, finance or related field.
• Experience in HR and administration is required.
• Familiarity with contracts and supplier agreements is advantageous.
• Strong attention to detail and organisational skills.
• Proficient in Microsoft Office applications.

Responsibilities

• Oversee day-to-day HR operations including recruitment, onboarding, attendance and leave administration.
• Prepare employment letters, HR documents, and employee correspondence.
• Coordinate interviews and communicate with candidates.
• Maintain accurate employee records and HR files.
• Assist with payroll preparation and statutory contributions.
• Support staff welfare, engagement activities and company events.
• Manage general office administration, filing and records.
• Coordinate with finance for invoicing and basic accounts administration.
• Prepare and maintain project-related financial records and budgets.
• Maintain and renew employment and supplier contracts, and other company agreements.

Skills

HR Operations

Recruitment

Payroll

Documentation

Office software

Education

Diploma/degree in HR/BA/Accounting

Tools

Microsoft Excel

Microsoft Word

Payroll software

Job description

MICE Experience Asia is looking for a responsible, organized and detail-oriented HR & Administration Executive to support our growing team.

This role will oversee human resources, administration, basic accounting coordination and contract management, ensuring the company’s day-to-day operations run smoothly and efficiently.

Key Responsibilities

-Human Resources

-Manage day-to-day HR operations including recruitment, onboarding, employee records, attendance and leave administration.

-Prepare employment letters, confirmation letters, HR documents and other employee-related correspondence.

-Coordinate recruitment activities, interview arrangements and candidate communication.

-Maintain accurate and up-to-date employee files and HR records.

-Assist with payroll preparation, statutory contributions and employee claims.

-Support employee engagement, company activities and staff welfare initiatives.

-Ensure HR practices and documentation comply with applicable employment requirements.

-Administration

-Manage general office administration, documentation and filing.

-Coordinate office supplies, facilities, vendors and service providers.

-Assist management with administrative matters, reports and company documentation.

-Maintain organised records of company documents, licences and important agreements.

-Accounting & Finance Support

-Assist with invoicing, payment processing, expense claims and basic accounts administration.

-Prepare and maintain records for payments, receipts and supporting documents.

-Coordinate with the company’s accountant or external accounting firm on financial matters.

-Assist with tracking budgets, expenses, outstanding payments and project-related costs.

-Ensure proper documentation and filing of financial records.

-Contracts & Compliance

-Prepare, review and maintain employment contracts, supplier agreements, service agreements and other company contracts.

-Coordinate contract renewals, expiry dates and required documentation.

-Liaise with clients, suppliers, venues and external parties regarding contractual and administrative matters.

-Ensure contracts are properly documented, signed and securely maintained.

-Identify basic contractual or commercial issues and escalation matters requiring legal advice to management or the appropriate professional adviser.

Requirements

-Diploma/Degree in Human Resources, Business Administration, Accounting, Finance, Management or a related field.

-Previous experience in HR and administration is required.

-Knowledge of basic accounting and financial administration is an advantage.

-Familiarity with employment contracts, supplier agreements and general commercial contracts.

-Good understanding of HR processes and employment practices.

-Strong attention to detail, organisation and documentation skills.

-Good communication and interpersonal skills.

-Proficient in Microsoft Office, particularly Excel and Word.

-Able to handle confidential information with professionalism and discretion.

-Able to multitask, prioritise work and meet deadlines.

-Independent, responsible and proactive with a strong sense of ownership.

Added Advantage

Experience in hospitality, MICE, events management, tourism or a fast-paced service industry will be an advantage.

Candidates who are comfortable working across HR, finance, administration and contracts, and who enjoy being a key support to the management team, are especially encouraged to apply.

We’re looking for someone who is:

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Human Resources and Administration Executive?
• Which of the following types of qualifications do you have?
• Which of the following Microsoft Office products are you experienced with?
• How many years of Office Administration experience do you have?

What can I earn as a Human Resources and Administration Executive