Admin & HR Assistant

Shogime Trading Sdn. Bhd.; George Town; On-site; MYR 28,000 - 50,000; Full time

Job summary

Shogime Trading Sdn. Bhd. in Penang, Malaysia is seeking an HR Admin to support daily HR operations and office administration. The role involves maintaining employee databases, attendance records, and assisting with online job postings and interview scheduling.

You will also coordinate meetings, manage communications, travel arrangements, and handle mail and office supplies, contributing to efficient administrative workflows across the HR department.

Responsibilities

• Performing administrative duties, such as maintaining employee databases for the HR department
• Maintaining proper records of employee attendance and leave
• Submitting online job postings, shortlisting candidates and scheduling job interviews
• Schedule and coordinate meetings
• Collate and distribute mail
• Prepare communications such as emails, reports and other correspondence
• Making travel arrangements and preparing documents, presentation materials, and facilities for meetings
• Ordering, storing and distributing office supplies
• Write and edit communications, from letters to reports and instructional documents
• Administrative and office management duties
• Create and maintain filing systems, both electronic and physical

Job description

Responsibilities

• Performing administrative duties, such as maintaining employee databases for the HR department
• Maintaining proper records of employee attendance and leave
• Submitting online job postings, shortlisting candidates and scheduling job interviews
• Schedule and coordinate meetings
• Collate and distribute mail
• Prepare communications such as emails, reports and other correspondence
• Making travel arrangements and preparing documents, presentation materials, and facilities for meetings.
• Ordering, storing and distributing office supplies.
• Write and edit communications, from letters to reports and instructional documents
• Administrative and office management duties
• Create and maintain filing systems, both electronic and physical