HR & Admin Executive

Kenneth & Co; Kuala Lumpur; Hybrid; MYR 45,000 - 78,000; Full time

Benefits offered by this job

13th month bonus

Medical benefits

Monthly childcare subsidy

Birthday leave

Employee engagement activities

Bi-yearly health screening subsidy

Hybrid work arrangement

Job summary

Kenneth & Co is seeking an HR & Admin Executive to support full HR functions and office administration. In this dual role, you will help with recruitment, onboarding, payroll, records, benefits, and employee relations while also handling office operations and asset management.

You will liaise with building management, coordinate admin tasks, and support HR outsourcing clients. A bachelor’s degree and at least one year in HR/admin are expected, with a hybrid work arrangement offered.

Qualifications

• Bachelor’s degree in HRM or related field.
• Minimum 1 year in a combined HR and administrative role.
• Proficiency with MS Office Suite and HRIS.
• High integrity and discretion with confidential information.
• Strong verbal and written communication skills.
• Proactive problem-solving capabilities.

Responsibilities

• Support end-to-end HR functions including onboarding, records, payroll, benefits, and employee relations.
• Handle admin tasks: office management, asset register, documentation, and correspondence.
• Coordinate offboarding, policy implementation, and compliance with labor laws.
• Assist HR outsourcing clients with HR and admin needs.
• Support ad-hoc HR and admin projects as needed.

Skills

Microsoft Office

Communication skills

Discretion

Problem-solving

Education

Bachelor’s degree in HR or related field

Tools

HRIS

Microsoft Excel

Microsoft Word

Job description

About the Role

We are seeking a detail-oriented and proactive HR & Admin Executive to join our team. In this dual role, you will be responsible for supporting the full spectrum of HR functions and office administration. As we also provide HR outsourcing services to our clients, you will support their HR and administrative needs as well.

What You’ll Do

Human Resources (HR) Functions

• Recruitment & Onboarding: Assist in the end-to-end recruitment process. Conduct new hire orientation, prepare onboarding materials, and facilitate the setup of new employee workstations and accounts.
• Employee Records: Maintain and update physical and digital personnel files (P-files) and HR databases, ensuring strict confidentiality and compliance with local labor laws.
• Payroll & Benefits: Assist in processing monthly payroll, managing employee attendance, leave records, and overtime claims. Support the administration of employee benefits (insurance, medical claims, etc.).
• Employee Relations: Act as a point of contact for employee inquiries regarding HR policies, procedures, and benefits. Assist in organizing employee engagement activities and company events.
• Offboarding: Coordinate exit interviews, clearance processes, and the deactivation of company assets and accounts for departing employees.
• Policy & Compliance: Help implement and communicate HR policies and ensure the company adheres to labor regulations.

Administrative (Admin) Functions

• Office Management: Oversee daily office operations, including managing office supplies, equipment maintenance, and liaising with building management and vendors.
• Company Asset Management: Maintain and update the company asset register, including tracking, tagging, and monitoring the issuance, movement, condition, and return of company assets (e.g., laptops, phones, furniture, equipment). Conduct periodic asset audits and reconciliations, and coordinate repairs, maintenance, or disposal as required.
• Documentation: Draft, format, and distribute internal memos, letters, and reports. Maintain a proper filing system for administrative documents.
• Correspondence: Handle incoming and outgoing mail, couriers, and general phone/email inquiries.

Other Duties & Projects

• Undertake other ad-hoc HR and administrative duties and projects as assigned by management from time to time.

What We’re Looking For

Requirements

• Bachelor’s degree in Human Resources Management or a related field.
• Minimum of 1 year of proven experience in a combined HR and administrative role.
• Proficiency in Microsoft Office Suite (especially Excel and Word) and familiarity with HRIS (Human Resources Information Systems).
• High level of integrity and discretion when handling confidential information.
• Strong verbal and written communication skills to interact with all tiers of the organization.
• Proactive problem-solving capabilities to resolve workplace issues quickly.

What We Offer

• 13th month bonus.
• Medical benefits.
• Monthly childcare subsidy.
• Birthday leave.
• Employee engagement activities.
• Bi-yearly health screening subsidy.
• Hybrid work arrangement.