Human Resource & Administration Assistant

William Safeguards Inc; Petaling Jaya; On-site; MYR 39,000 - 56,000; Full time

Benefits offered by this job

Medical and insurance benefits

Fresh graduate opportunities

Exposure to HR across entities

Job summary

William Safeguards Inc in Damansara, Selangor seeks an HR & Administration Assistant to support a Shared Service Centre across HR, payroll, reporting, and administration.

The role covers recruitment, onboarding, HR policy guidance, payroll involvement, and cross-department reporting within a fast-paced environment.

Qualifications

• Bachelor's degree and fresh graduates welcome
• Proficient in Microsoft Office and online collaboration tools
• Strong written and spoken English communication
• Highly organized with attention to detail
• Able to manage multiple demands independently

Responsibilities

• Assist full recruitment cycle for the group
• Onboard and offboard employees and maintain HR records
• Advise on HR policies and communicate updates
• Support investigations into employee concerns
• Participate in payroll processes and manage insurance matters
• Assist with annual compensation reviews and benchmarking
• Prepare HR and cross-department reports and metrics
• Assist with financial audits and provide information to auditors
• Handle daily administrative operations and document drafting
• Manage procurement of office supplies and vendor sourcing

Skills

Recruitment

Onboarding

HR policies

Documentation

Payroll

Compliance

Admin support

Education

Bachelor's Degree in Business Administration / HR / Office Management

Tools

Microsoft Office

Excel

Outlook

Job description

Human Resource & Administration Assistant

William Safeguards Inc – Damansara, Selangor

Human Resource & Administration Assistant supporting a Shared Service Centre, responsible for assisting across the full spectrum of HR, payroll, reporting, compliance, and administration functions for the group.

Key responsibilities

Assist with the full recruitment cycle for the group, including initiating and running recruitment drives

Assist with end-to-end employee onboarding and offboarding, and maintain accurate employee records and HR documentation

Serve as the first point of contact for employee concerns, advising on HR policies and procedures and communicating company policy updates as needed

Support investigations into employee complaints or misconduct and prepare related employment letters and documentation

Participate in the full spectrum of payroll process and manage employees' insurance matters and renewals

Assist with the annual compensation review and benchmarking process

Prepare HR and cross-department reports and metrics covering turnover, recruitment, training, and budgeting

Assist with financial audits and coordinate the preparation of information requested by external auditors.

Handle daily administrative operations - filing, staff claims processing, screening calls/emails inquiries, drafting reports, presentations and other documents.

Manage procurement of office and operational supplies/services, including vendor sourcing, bid evaluation, and selection to identify cost savings.

Qualifications

Bachelor's Degree in Business Administration, Human Resources, Office Management, or a related field; fresh graduates are welcome to apply

Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable with online collaboration tools

Strong written and spoken English communication skills

Highly organised and meticulous with the ability to manage large volumes of documentation with attention to detail

Able to work independently across multiple demands, with strong time management and prioritisation skills

Results-driven and comfortable working in a fast-paced, dynamic environment

What We Offer

Competitive remuneration, commensurate with experience

Medical and insurance benefits for staff

Opportunities for fresh graduates to begin and grow their HR career within the group

Exposure to the full spectrum of HR, payroll, and administrative functions across multiple entities