Human Resource & Admin Manager

Dwisolar Sdn Bhd; Shah Alam; On-site; MYR 80,000 - 120,000; Full time

Job summary

Dwisolar Sdn Bhd, an established oil & gas service provider, seeks an HR Manager to lead HR, Admin and IT practices across the organization in Malaysia. You will set high standards, steer performance, and drive strategic initiatives to support company growth.

You will oversee budgeting, corporate communications, process excellence, payroll, benefits, and policy implementation while aligning with local laws and regulatory requirements.

Responsibilities

• Set high personal and professional standards for the division and personal performance.
• Recognize outstanding individual performance in the division and deal with substandard performance fairly, immediately and constructively.
• Give clear, concise directions, provide support and supervise the subordinate to ensure that directions are properly executed.
• Seek responsibility and take responsibility for the actions taken and the actions taken by the subordinates.
• Establish a climate of motivation and enthusiasm in the division.
• Create and implement long term goals and strategies that will benefits the division and therefore benefit the company to succeed and grow.
• Constantly seek to develop the expertise of the subordinates.
• Have a deep understanding of the Company’s value and integrate this into the division’s daily activities.
• Adjust to changes in job requirements and the company’s operational strategies to meet business needs.
• Exercise moral judgment, imagination and courage in the practice of leadership.
• Prepare the division’s section of the annual management plan.
• Monitor the division’s budget and proactively implement corrective action where necessary.
• Control cost whilst ensuring employees get competitive benefits.
• Communicate effectively within the organization at all levels using via email within 3 working days.
• Conduct regular brief, concise, well-prepared meetings and ensure follow-up.
• Maintain an efficient and effective administrative system in the division.
• Set policies and procedures pertaining to the division’s operation and ensure all manuals are up to date and as per market practise.
• Ensure all the divisional policies and procedures are in synergy with related departments and company’s guidelines.
• Understand the Company’s general policies & procedures and align all the division’s activities and the personal actions as a HR Manager
• Maximize the use of available technology and systems to get results.
• Ensure the facilities, equipment and offices under the supervision are maintained in excellent condition.
• Promote organizational learning and participate in the Company’s sponsored training programs.
• Network within the company and the industry to keep abreast of developments affecting Corporate Services field of expertise
• Maintain a grade table specifying salary and benefits levels in the organization.
• Maintain a company benefits plan specifying benefits in accordance with position levels in the organization.
• Prepare annual salaries & benefits surveys, propose changes to the TM and update the company’s salary scales and benefits plan.
• Discuss changes in job titles, position grades, and non-budgeted positions/salaries with the TM prior to implementation.
• Ensure payment of payroll is accurate and timely.
• Monitor implementation of employee’s benefits including medical health facilities provided.
• Ensure the implementation of employee’s social and communication activities on a regular basis, which reflect the image of the company.
• Ensure the implementation of HRAD programs, which enhance the Company’s values, increase productivity, support standards of operation or prepare employees for future moves within the company.
• Maintain excellent relations with local government agencies particularly the Labor Department.
• Ensure the implementation of the Company’s policies & procedures.
• Represent the management in all employees related disciplinary/termination/court cases.
• Ensure all employee related actions in the company are within the parameters of the local law.
• To plan, and to conduct decision making on the overall Administration functions such as: -
• o Maintenance of Office Equipment
• o Maintenance of Company’s Vehicles
• o Maintenance of Computer, Server and Networking
• o Office Security
• o Office Administration Budget
• Supervise and manage all IT related matters: server, computing requirement, networking, software and hardware, emails, data security etc.
• Lead and manage IT such as plan, reorganize and control all activities or procedure in IT Department to ensure regulated and smooth process in IT activities.
• To inform all Department on the changes and amendments of procedures.
• Responsible as a Human Resources Dept.
• Assist TM in organizing company functions or gatherings.
• Liaise with vendors or suppliers for corporate gifts.
• Assist TM in communication either via emails, posters or briefing to all employees or external parties for corporate matters.
• To undertake any and all other duties and responsibilities as so instructed by the superior.

Job description

The HR Manager ascertains the establishment of high standards of HR & Admin and IT to all departments and individual employee.

Responsibilities:

Set high personal and professional standards for the division and personal performance.

Recognize outstanding individual performance in the division and deal with substandard performance fairly, immediately and constructively.

Give clear, concise directions, provide support and supervise the subordinate to ensure that directions are properly executed.

Seek responsibility and take responsibility for the actions taken and the actions taken by the subordinates.

Establish a climate of motivation and enthusiasm in the division.

Create and implement long term goals and strategies that will benefits the division and therefore benefit the company to succeed and grow.

Constantly seek to develop the expertise of the subordinates.

Have a deep understanding of the Company’s value and integrate this into the division’s daily activities.

Adjust to changes in job requirements and the company’s operational strategies to meet business needs.

Exercise moral judgment, imagination and courage in the practice of leadership.

2. Budgeting and Finance

Prepare the division’s section of the annual management plan.

Monitor the division’s budget and proactively implement corrective action where necessary.

Control cost whilst ensuring employees get competitive benefits.

3. Corporate Communication

Communicate effectively within the organization at all levels using via email within 3 working days.

Conduct regular brief, concise, well-prepared meetings and ensure follow-up.

4. Business Process Excellence

Maintain an efficient and effective administrative system in the division.

Set policies and procedures pertaining to the division’s operation and ensure all manuals are up to date and as per market practise.

Ensure all the divisional policies and procedures are in synergy with related departments and company’s guidelines.

Understand the Company’s general policies & procedures and align all the division’s activities and the personal actions as a HR Manager

Maximize the use of available technology and systems to get results.

Ensure the facilities, equipment and offices under the supervision are maintained in excellent condition.

5. Core Competencies

Promote organizational learning and participate in the Company’s sponsored training programs.

Network within the company and the industry to keep abreast of developments affecting Corporate Services field of expertise

Maintain a grade table specifying salary and benefits levels in the organization.

Maintain a company benefits plan specifying benefits in accordance with position levels in the organization.

Prepare annual salaries & benefits surveys, propose changes to the TM and update the company’s salary scales and benefits plan.

Discuss changes in job titles, position grades, and non-budgeted positions/salaries with the TM prior to implementation.

Ensure payment of payroll is accurate and timely.

Monitor implementation of employee’s benefits including medical health facilities provided.

Ensure the implementation of employee’s social and communication activities on a regular basis, which reflect the image of the company.

Ensure the implementation of HRAD programs, which enhance the Company’s values, increase productivity, support standards of operation or prepare employees for future moves within the company.

Maintain excellent relations with local government agencies particularly the Labor Department.

Ensure the implementation of the Company’s policies & procedures.

Represent the management in all employees related disciplinary/termination/court cases.

Ensure all employee related actions in the company are within the parameters of the local law.

To plan, and to conduct decision making on the overall Administration functions such as: -

o Maintenance of Office Equipment

o Maintenance of Company’s Vehicles

o Maintenance of Computer, Server and Networking

o Office Security

o Office Administration Budget

Supervise and manage all IT related matters: server, computing requirement, networking, software and hardware, emails, data security etc.

Lead and manage IT such as plan, reorganize and control all activities or procedure in IT Department to ensure regulated and smooth process in IT activities.

7. ISO

To inform all Department on the changes and amendments of procedures.

Responsible as a Human Resources Dept.

8. Special Events

Assist TM in organizing company functions or gatherings.

Liaise with vendors or suppliers for corporate gifts.

Assist TM in communication either via emails, posters or briefing to all employees or external parties for corporate matters.

9. Others

To undertake any and all other duties and responsibilities as so instructed by the superior.

Dwisolar Sdn Bhd is an established integrated oil & gas service provider and our vision is to be the leader in servicing the Fire Protection industry. With years of experience in the Fire Protection industry, Dwisolar full package of supplies and services entails the initial engineering design layout, project management & planning, implementation, installation and commissioning and thereafter, scheduled maintenance, troubleshooting and reliable after-sales service

Dwisolar Sdn Bhd is an established integrated oil & gas service provider and our vision is to be the leader in servicing the Fire Protection industry. With years of experience in the Fire Protection industry, Dwisolar full package of supplies and services entails the initial engineering design layout, project management & planning, implementation, installation and commissioning and thereafter, scheduled maintenance, troubleshooting and reliable after-sales service

Manufacturing, Transport & Logistics 51-100 employees