HR Payroll Representative

Anite; Bayan Lepas; On-site; MYR 67,000 - 112,000; Full time

Job summary

Anite in Malaysia seeks a Payroll Operations Specialist to manage end-to-end payroll across designated countries, ensuring timely, compliant processing and statutory filings. You will monitor vendor performance, drive automation, and support audits while maintaining strict confidentiality.

The role requires a Bachelor Degree in HR/Accounting/Finance, 3–5 years of payroll experience, strong Excel skills, and a proactive, discreet, deadline-driven mindset.

Qualifications

• Bachelor Degree in HR, Accounting and/or Finance required.
• 3–5 years payroll operations knowledge or HR/Payroll experience; multinational exposure a plus.
• Team player with pleasant personality, good attitude and ability to work independently.
• Strong organizational skills and attention to detail.
• Excellent written and spoken communication skills.
• Confidentiality and discretion are essential.
• Commitment and urgency to meet tight deadlines.
• Proficient in Excel spreadsheets.

Responsibilities

• Ensure payroll compliance across assigned countries.
• Oversee end-to-end payroll operations with timely filings (monthly, quarterly, and annual).
• Drive process improvements and automation initiatives to enhance payroll efficiency and cost-effectiveness.
• Govern vendor performance against SLAs, ensuring quality and accountability.
• Lead regular reviews with payroll vendors to address gaps and improve service delivery.
• Manage payroll vendors to ensure outputs are accurate and delivered on schedule.
• Validate payroll testing results for new compensation & benefits programs and statutory changes.
• Support audits with proper documentation, controls, approvals, and validation processes.
• Lead investigation and resolution of payroll issues with root-cause analysis and corrective actions.

Skills

Payroll operations

Team player

Organizational skills

Attention to detail

Communication skills

Discretion

Time management

Excel

Education

Bachelor Degree in HR, Accounting and/or Finance

Tools

Excel

Job description

• Ensure payroll compliance across assigned countries, in line with company policies, internal controls, and local statutory and regulatory requirements.
• Oversee end-to-end payroll operations for designated countries, ensuring timely and accurate processing, including all required statutory filings (monthly, quarterly, and annual).
• Drive process improvements and automation initiatives to enhance payroll efficiency, accuracy, and cost-effectiveness.
• Govern vendor performance against agreed Service Level Agreements (SLAs), ensuring service quality, accountability, and continuous improvement.
• Lead regular operational and performance review sessions with payroll vendors to address gaps and strengthen service delivery.
• Manage payroll vendors to ensure payroll outputs are accurate, compliant, and delivered on schedule.
• Validate payroll testing results for new compensation & benefits programs and statutory changes prior to implementation.
• Support internal and external audits, ensuring timely responses, proper documentation, and robust controls, approvals, and validation processes.
• Lead investigation and resolution of payroll issues, conducting root cause analysis and implementing corrective and preventive actions.

Qualifications

• Bachelor Degree in Human Resources, Accounting and/or Finance.
• Minimum of 3-5 years of Payroll operations knowledge or practical experience in HR/Payroll; regional HR/payroll experience in a multinational environment is an added advantage.
• A team player with a pleasant personality, good attitude and the ability to work independently.
• Strong organizational skills and attention to detail.
• Excellent written and spoken communication skills.
• Ability to maintain confidentiality and exercise extreme discretion.
• Strong sense of commitment and urgency to meet tight deadlines.
• Good spreadsheet skills especially in Excel.