HR & Payroll Admin

KAWALAN KESELAMATAN PRESTASI MEWAH SDN. BHD.; Kuala Lumpur; On-site; MYR 50,000 - 73,000; Full time

Job summary

KAWALAN KESELAMATAN PRESTASI MEWAH SDN. BHD. is seeking a diligent HR & Payroll Executive to manage monthly payroll, HR administration, and statutory compliance across multiple sites in Malaysia.

The role reports to the General Manager and collaborates with HR, Finance and Operations teams. A diploma or degree in a related field and at least 2 years' experience are required, with strong Excel skills and knowledge of EPF/SOCSO/EIS/PCB.

Qualifications

• Minimum 2 years of payroll and HR administration experience.
• Knowledge of EPF, SOCSO, EIS and PCB requirements.
• Proficient in Microsoft Excel and familiar with payroll systems.
• Good communication in Bahasa Malaysia and English.
• Able to coordinate with staff across multiple sites.

Responsibilities

• Process monthly payroll for local and foreign employees, including project-based staff.
• Verify attendance, overtime, leave, salary advances and payroll adjustments.
• Prepare salary files, check payslips and reconcile payroll against approved salary schedules.
• Maintain employee records and manage probation, confirmation letters, warning letters and KPI evaluations.
• Coordinate with site managers and Operations to collect attendance records and required documents on time.
• Respond promptly to emails and messages, follow up on pending matters and ensure requests are resolved.
• Keep management informed of outstanding issues and ensure tasks are completed without constant reminders.
• Monitor rental agreements, staff accommodation, utility payments and expiry dates.
• Follow up on outstanding client payments through email and telephone.
• Organise invoices, receipts and supporting documents, and assist with audit preparation.

Skills

Payroll processing

HR administration

Attendance verification

Excel proficiency

Communication (Bahasa Malaysia & EN)

Multisite coordination

Foreign worker payroll experience

Education

Diploma or Degree in Human Resources, Accounting, Business Administration or related field

Tools

Microsoft Excel

Payroll systems

Job description

We are looking for a responsible, organized and proactive HR & Payroll Executive to manage monthly payroll, HR administration, statutory compliance and staff coordination. The candidate will report to the General Manager and work closely with the HR, Finance and Operations teams.

Key responsibilities

Process monthly payroll for local and foreign employees, including project-based staff.

Verify attendance, overtime, leave, salary advances and payroll adjustments.

Prepare salary files, check payslips and reconcile payroll against approved salary schedules.

Statutory Compliance

Process monthly payroll for local and foreign employees, including project-based staff.

Verify attendance, overtime, leave, salary advances and payroll adjustments.

Prepare salary files, check payslips and reconcile payroll against approved salary schedules.

HR Administration & Staff Coordination

Maintain employee records and manage probation, confirmation letters, warning letters and KPI evaluations.

Coordinate with site managers and Operations to collect attendance records and required documents on time.

Respond promptly to emails and messages, follow up on pending matters and ensure requests are resolved.

Keep management informed of outstanding issues and ensure tasks are completed without constant reminders.

Payment & Administrative Support

Monitor rental agreements, staff accommodation, utility payments and expiry dates.

Follow up on outstanding client payments through email and telephone.

Organise invoices, receipts and supporting documents, and assist with audit preparation.

About you

Diploma or Degree in Human Resources, Accounting, Business Administration or a related field.

Minimum 2 years of experience in payroll and HR administration.

Knowledge of EPF, SOCSO, EIS and PCB requirements.

Proficient in Microsoft Excel and familiar with payroll systems.

Good communication skills in Bahasa Malaysia and English.

Organized, detail-oriented, responsive and able to meet deadlines.

Able to coordinate effectively with staff across multiple sites.

Experience with foreign worker payroll is an advantage.

About us

Established in 2009, KKPM is an ISO 9001:2015-certified security company providing manned guarding, executive protection, event security and corporate security services across Malaysia.

Competitive salary based on experience.

EPF, SOCSO and EIS contributions.

Annual leave and medical leave.

Convenient office location at Sunway Velocity, Kuala Lumpur, with MRT access.