HR Operations & Office Manager (On-Site)

Shopline Limited; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

Shopline Limited in Kuala Lumpur is seeking a dual HR Operations and Office Administrator to support payroll, employee relations, and day-to-day facilities. The role blends administrative tasks with HR processes to keep the workplace efficient and compliant.

The ideal candidate has 2–4 years of experience, with at least 1 year in HR operations, and thrives in a fast-paced startup environment. This on-site position offers exposure to payroll systems, policy guidance, and office management

Qualifications

• 2–4 years of experience in Human Resources or Office Management.
• At least 1 year in HR operations.
• Knowledge of HR operations, payroll processing, and office administration.
• Familiarity with local labor laws and HR best practices.

Responsibilities

• Act as the primary point of contact for payroll processing in collaboration with a third-party vendor, ensuring accurate and timely employee compensation.
• Maintain and update HR records, including employee data, leave management, and attendance tracking, ensuring accuracy and compliance with company policies and labor laws.
• Support the onboarding and offboarding processes, including preparing employment contracts, coordinating orientation sessions, and managing exit procedures.
• Serve as a liaison between employees and management to address employee concerns, foster a positive workplace culture, and ensure open communication channels.
• Assist in organizing employee engagement activities to promote a cohesive and inclusive work environment.
• Provide guidance to employees on company policies, procedures, and benefits.
• Ensure compliance with local labor laws and company policies, keeping up-to-date with any legislative changes.
• Prepare and maintain HR reports, including headcount, turnover, and attendance, to provide insights to management.
• Support the performance review process by managing timelines, ensuring documentation is completed, and assisting managers and employees in setting and tracking goals.
• Oversee day-to-day office operations, including facilities management, office supplies, and vendor coordination, to ensure a productive and efficient work environment.
• Act as the main point of contact for office-related inquiries, including maintenance requests, equipment management, and administrative support for the team.
• Manage office budgets and expenses, including invoice processing, vendor payments, and expense reporting.
• Maintain a well-organized and professional workspace, ensuring health and safety compliance.

Skills

HR operations

Payroll processing

Office administration

Labor laws

HR best practices

Job description

Shopline Limited in Kuala Lumpur is seeking a dual HR Operations and Office Administrator to support payroll, employee relations, and day-to-day facilities. The role blends administrative tasks with HR processes to keep the workplace efficient and compliant.

The ideal candidate has 2–4 years of experience, with at least 1 year in HR operations, and thrives in a fast-paced startup environment. This on-site position offers exposure to payroll systems, policy guidance, and office management