HR & Office Admin Executive (Onsite) – Kuala Lumpur

TRIIIO Recruitment; Kuala Lumpur; On-site; MYR 39,000 - 61,000; Full time

Job summary

Jora Malaysia is seeking a proactive HR Executive cum Office Administrator to support HR and office operations for the Kuala Lumpur office. You will help ensure smooth HR processes, employee engagement, and an efficient work environment for a team of 150+ employees.

This role combines HR and administrative responsibilities, requiring attention to detail and collaboration in a fast-paced setting.

Qualifications

• Min 2+ years of HR or HR & Admin experience.
• Diploma or Degree in Human Resources, Business Administration, or related field.
• Good understanding of Malaysian Employment Act and HR best practices.
• Experience supporting employee engagement or learning & development is an advantage.
• Strong written and spoken English communication skills.
• Highly organized, detail-oriented, and able to handle confidential information with discretion.
• Proficient in Microsoft Office; HRIS experience is an added advantage.
• Positive, proactive team player with strong interpersonal skills and a passion for creating a great employee experience.

Responsibilities

• Coordinate onboarding and new hire administration.
• Prepare HR documents and maintain accurate employee records.
• Track leave, probation, and performance review documentation.
• Respond to day-to-day HR enquiries and support HR operations.
• Manage office supplies, inventory, and general office logistics.
• Coordinate vendors, maintenance, repairs, and office services.
• Maintain office records, agreements, and administrative documentation.
• Process staff reimbursements and office-related payments.
• Assist with travel arrangements, company events, and office activities.
• Ensure compliance with workplace health, safety, and office policies.
• Support departmental reporting and periodic operational data updates.

Skills

HR experience

Office administration

English communication

Confidential handling

Organized

Education

Diploma or Degree in HR/Business Administration

Tools

Microsoft Office

HRIS

Job description

Jora Malaysia is seeking a proactive HR Executive cum Office Administrator to support HR and office operations for the Kuala Lumpur office. You will help ensure smooth HR processes, employee engagement, and an efficient work environment for a team of 150+ employees.

This role combines HR and administrative responsibilities, requiring attention to detail and collaboration in a fast-paced setting.