HR Officer

Baiwei Minibowl Sdn Bhd; Kuala Lumpur; Sur place; MYR 60 000 - 90 000; Plein temps

Résumé du poste

Baiwei Minibowl Sdn Bhd is seeking an HR Administrator in Kuala Lumpur to support recruitment, payroll, attendance management, and HR documentation. The role involves coordinating onboarding, maintaining employee records, and ensuring adherence to company HR policies.

Responsibilities include handling job postings, resumes screening, interview coordination, payroll verification, attendance tracking, and compliance with statutory requirements.

Qualifications

• Prepare job advertisements and post vacancies on recruitment platforms.
• Screen resumes, arrange interviews, and coordinate with hiring managers.
• Prepare offer letters, employment contracts, and onboarding documents.
• Coordinate new employee registration, orientation, and employee ID creation.
• Maintain recruitment records and monitor manpower requirements.
• Assist in monthly payroll preparation and verification for all employees.

Responsabilités

• Assist in screening attendance, overtime, allowances, deductions, unpaid leave, and salary adjustments.
• Verify payroll discrepancies and coordinate with Finance for salary payment processing.
• Assist with statutory contributions and submissions (EPF/KWSP, SOCSO/PERKESO, EIS, PCB, CPF).
• Maintain accurate payroll records and ensure confidentiality of salary information.
• Monitor employee attendance, clock-in/out records, overtime, and absenteeism.
• Prepare monthly attendance summaries for payroll processing.

Description du poste

Assist in preparing job advertisements and posting vacancies on recruitment platforms.

Screen resumes, arrange interviews, and coordinate with hiring managers.

Prepare offer letters, employment contracts, and onboarding documents.

Coordinate new employee registration, orientation, and employee ID creation.

Maintain recruitment records and monitor manpower requirements.

2. Payroll & Benefits Administration

Assist in monthly payroll preparation and verification for all employees.

Check attendance, overtime, allowances, deductions, unpaid leave, and salary adjustments.

Verify payroll discrepancies and coordinate with Finance for salary payment processing.

Prepare salary shortfall forms and maintain supporting documents for payment adjustments.

Assist with statutory contributions and submissions, including EPF/KWSP, SOCSO/PERKESO, EIS, PCB, and CPF where applicable.

Maintain accurate payroll records and ensure confidentiality of salary information.

3. Attendance & Leave Management

Monitor employee attendance, clock-in/out records, overtime, and absenteeism.

Maintain annual leave, medical leave, unpaid leave, and other leave records.

Follow up with outlet managers regarding missing attendance records and leave applications.

Assist in managing HR attendance systems and resolving clocking issues.

Prepare monthly attendance summaries for payroll processing.

4. Employee Relations & HR Documentation

Maintain employee personal files, employment contracts, confirmation letters, promotion letters, and other HR documents.

Assist in preparing warning letters, show-cause letters, probation reviews, and termination documents.

Handle routine employee enquiries relating to salary, leave, benefits, and HR policies.

Assist in employee grievances, disciplinary matters, and investigations.

Ensure proper documentation of employee movements, resignations, and final salary settlements.

5. Statutory Compliance & Foreign Worker Administration

Assist in monitoring compliance with applicable employment laws and company HR policies.

Maintain records of work permits, passport details, medical examinations, insurance, and permit expiry dates for foreign workers.

Coordinate work permit applications, renewals, cancellations, and related documentation with the relevant parties.

Assist in workplace injury reporting and follow-up with the relevant authorities and insurance providers.

Monitor employee medical, food-handling, and other required compliance records where applicable.

6. HR Reporting & Administration

Prepare monthly HR reports covering headcount, recruitment, turnover, attendance, leave, and payroll.

Update employee master data and maintain accurate HR system records.

Assist in preparing manpower reports and employee cost summaries.

Support HR policy implementation and communicate HR announcements to employees.

Perform other HR-related duties assigned by the HR Manager.