HR EXECUTIVE / MANAGER (URGENT HIRING)

Krista Education Sdn Bhd; Kuala Lumpur; On-site; MYR 120,000 - 180,000; Full time

Job summary

Krista Education Sdn Bhd seeks an experienced HR professional to lead recruitment, performance management, payroll, and policy development across our childcare and education centres in Kuala Lumpur.

This role will shape HR strategy, ensure compliance with Malaysian labour laws, oversee onboarding, training, employee relations, and data integrity across HRIS.

Responsibilities

• Oversee full recruitment cycle: job postings, screening, interviewing and onboarding.
• Coordinate staffing for childcare centres and kindergartens.
• Ensure regulatory and qualification requirements are met for all employees.
• Maintain employee records and recruitment documentation.
• Conduct orientation and induction programmes for new staff.
• Serve as primary contact for employee concerns and workplace relations.
• Coordinate probation reviews and annual performance appraisals; set KPIs.
• Monitor training records and ensure licensing/compliance obligations.
• Manage payroll processing, attendance, leave, overtime, benefits and payroll documentation.

Job description

Manage the full recruitment cycle, including job postings, screening, interviewing, and onboarding.

Coordinate staffing requirements for childcare centres & kindergartens

Ensure all employees meet regulatory and qualification requirements.

Maintain employee records and recruitment documentation.

Conduct orientation and induction programmes for new employees.

2. Employee Relations

Serve as the primary point of contact for employee concerns.

Promote a positive and professional working environment.

Provide guidance to managers and employees on HR policies and procedures.

Conduct investigations into disciplinary matters and employee misconduct when necessary.

Facilitate conflict resolution and employee engagement initiatives.

3. Performance Management

Coordinate employee probation reviews and confirmations.

Monitor and manage annual performance appraisals.

Support managers in setting KPIs and performance objectives.

Recommend performance improvement plans where necessary.

Maintain performance records and reports.

4. Training & Development

Monitor staff development and professional growth.

Maintain training records and ensure compliance with licensing and regulatory requirements.

Support leadership development initiatives for principals

5. Payroll & Compensation

Coordinate monthly payroll processing and verification.

Manage attendance, leave records, overtime, and claims.

Administer employee benefits, allowances, and insurance matters.

Assist in salary reviews, increments, and compensation benchmarking.

Ensure timely submission of payroll-related documentation.

6. Compliance & HR Administration

Ensure compliance with the Employment Act, EPF, SOCSO, EIS, and other statutory requirements.

Maintain accurate employee files and HR databases.

Develop, implement, and update HR policies, procedures, and employee handbooks.

Monitor employment contract renewals and confirmations.

Prepare HR reports and manpower statistics for management.

7. Disciplinary Matters

Manage disciplinary processes including counselling, warning letters, show-cause letters, and domestic inquiries.

Ensure fair and consistent application of company policies.

Advise management on employment-related risks and legal compliance.

Maintain confidentiality in all employee matters.

8. Policy Development

Review and recommend improvements to HR policies and procedures.

Ensure policies are communicated effectively to all employees.

Support the implementation of organizational changes and new initiatives.

9. Other Duties

Assist management with special projects and strategic HR initiatives.

Attend management meetings as required.

Perform any other duties assigned by Management from time to time.

Education, Training & Professional Development