HR Executive (Talent Requisition)

Flintex Consulting Pte Ltd; Johor Bahru; On-site; MYR 50,000 - 67,000; Full time

Job summary

Flintex Consulting Pte Ltd in Malaysia (Johor Bahru) is seeking an experienced Talent Acquisition Specialist to manage the end-to-end recruitment process. You will partner with Hiring Managers to define manpower needs, source candidates, conduct interviews, and coordinate offers and onboarding to ensure timely hires.

The role requires 4–5 years of recruitment experience, familiarity with work pass administration, data protection, and HR policies.

Qualifications

• Diploma or Bachelor's Degree in Human Resources, Business Administration, Management or a related discipline.
• Preferably 5 years of relevant experience in talent acquisition or HR.
• Experience in end-to-end recruitment and candidate sourcing is essential.
• Experience in work pass administration will be an advantage.
• Familiarity with applicable employment legislation, data protection requirements and the RBA Code of Conduct will be an advantage.
• Strong recruitment and candidate sourcing skills.

Responsibilities

• Coordinate the staff recruitment and selection process in accordance with the Company's hiring procedures, applicable laws and regulations, and the RBA Code of Conduct.
• Develop and implement effective sourcing strategies to improve the efficiency and effectiveness of the recruitment process.
• Collaborate with Hiring Managers to understand hiring needs and requirements, including the role's specific skills, qualifications, responsibilities and team dynamics.
• Source potential candidates through various channels, including job advertisement portals, LinkedIn, employee referral programmes, social media, professional networks and recruitment databases.
• Review resumes and applications, conduct initial phone screenings, coordinate interviews and assess candidates' skills, experience and suitability for the role.
• Conduct interviews together with Hiring Managers and/or interviewers to achieve alignment, share perspectives and provide a consistent and efficient candidate experience.
• Ensure both the technical competencies and behavioural/cultural suitability of candidates are thoroughly evaluated.
• Manage the end-to-end recruitment process, including interview scheduling, candidate communication, job offers, preparation of employment contracts and other HR-related documents, and coordination of new hire onboarding.
• Conduct candidate data verification and maintain accurate and complete recruitment records.
• Ensure candidate information and recruitment processes are managed in accordance with applicable data protection and privacy requirements.
• Support initiatives to strengthen the Company's employer branding and talent attraction efforts.
• Establish and maintain relationships with universities, professional institutions and industry platforms through career events, partnerships, networking activities and other appropriate channels.
• Support the development of a sustainable talent pipeline, particularly for Graduate Engineering Trainee positions and other critical or recurring roles.
• Participate in career fairs, campus recruitment activities and other talent acquisition initiatives as required.

Skills

Talent acquisition

Sourcing strategies

Interviewing

Stakeholder management

Data protection compliance

HR policies

Education

Diploma or Bachelor's Degree in HR/BA/Management

Tools

MS Office

Recruitment portals

LinkedIn

Job description

Full time | Flintex Consulting Pte Ltd | Malaysia

Posted On 16/10/2026

Job Information

Work Experience 4-5 years

MYR 4500 - MYR 6000

City Johor Bahru

State/Province Johor

80000

Job Description

Job Purpose

Responsible for managing the end-to-end recruitment and selection process to ensure the Company attracts, assesses and hires qualified talent in a timely and effective manner. The role works closely with Hiring Managers to understand manpower requirements, develop appropriate sourcing strategies and ensure recruitment practices comply with applicable laws, regulations, Company policies and the RBA Code of Conduct.

The role will also support selected HR operational activities, including work pass applications.

Key Responsibilities

1. Recruitment & Selection

• Coordinate the staff recruitment and selection process in accordance with the Company's hiring procedures, applicable laws and regulations, and the RBA Code of Conduct.
• Develop and implement effective sourcing strategies to improve the efficiency and effectiveness of the recruitment process.
• Collaborate with Hiring Managers to understand hiring needs and requirements, including the role's specific skills, qualifications, responsibilities and team dynamics.
• Source potential candidates through various channels, including job advertisement portals, LinkedIn, employee referral programmes, social media, professional networks and recruitment databases.
• Review resumes and applications, conduct initial phone screenings, coordinate interviews and assess candidates' skills, experience and suitability for the role.
• Conduct interviews together with Hiring Managers and/or interviewers to achieve alignment, share perspectives and provide a consistent and efficient candidate experience.
• Ensure both the technical competencies and behavioural/cultural suitability of candidates are thoroughly evaluated.
• Manage the end-to-end recruitment process, including interview scheduling, candidate communication, job offers, preparation of employment contracts and other HR-related documents, and coordination of new hire onboarding.
• Conduct candidate data verification and maintain accurate and complete recruitment records.
• Ensure candidate information and recruitment processes are managed in accordance with applicable data protection and privacy requirements.
• Support initiatives to strengthen the Company's employer branding and talent attraction efforts.
• Establish and maintain relationships with universities, professional institutions and industry platforms through career events, partnerships, networking activities and other appropriate channels.
• Support the development of a sustainable talent pipeline, particularly for Graduate Engineering Trainee positions and other critical or recurring roles.
• Participate in career fairs, campus recruitment activities and other talent acquisition initiatives as required.

3. Work Pass Administration

• Manage the end-to-end application and renewal process for applicable work passes.
• Coordinate Professional Visit Pass (PVP) and Dependant's Pass (DP) applications, where applicable.
• Liaise with relevant stakeholders and authorities to ensure timely submission, follow-up and completion of work pass applications.
• Maintain accurate records and ensure all required supporting documents are properly maintained.

4. General HR Support

• Maintain confidentiality and exercise proper discretion when handling employee and candidate information.
• Prepare recruitment and HR-related reports and provide updates to management when required.
• Support HR initiatives, projects and process improvements as assigned.
• Perform other ad-hoc duties and responsibilities as assigned from time to time.

Qualifications & Experience

• Diploma or Bachelor's Degree in Human Resources, Business Administration, Management or a related discipline.
• Preferably 5 years of relevant experience in talent acquisition, recruitment or HR.
• Experience in end-to-end recruitment and candidate sourcing is essential.
• Experience in a high-volume recruitment environment will be an advantage.
• Experience in work pass administration will be an advantage.
• Familiarity with applicable employment legislation, data protection requirements and the RBA Code of Conduct will be an advantage.
• Strong recruitment and candidate sourcing skills.
• Good interviewing and candidate assessment capabilities.
• Strong stakeholder management and communication skills.
• Ability to work effectively with Hiring Managers and cross-functional stakeholders.
• Strong organisational and time-management skills.
• Ability to manage multiple vacancies and priorities concurrently.
• Good attention to detail and accuracy in documentation.
• Proactive, resourceful and results-oriented.
• Strong interpersonal and negotiation skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Proficient in Microsoft Office and familiar with recruitment/job portal platforms.