HR Executive (Remote Work)

Private Advertiser; Kuala Lumpur; Remote; MYR 60,000 - 96,000; Full time

Job summary

Private Advertiser in Kuala Lumpur is seeking an experienced HR professional to manage end-to-end recruitment, onboarding, payroll and HR administration. The role requires handling monthly payroll, statutory contributions, and accurate HRIS data.

You will ensure compliance with Malaysia employment laws, prepare employment letters, and manage foreign employee documentation including work permits and EA forms.

Qualifications

• Contains end-to-end recruitment process including job postings, screening, interviews and selection.
• Experience in payroll and statutory contributions processing.
• Ability to maintain accurate HR records and system data.
• Experience with Malaysia employment laws and payroll/tax requirements.

Responsibilities

• Manage end-to-end recruitment, including job postings, candidate screening, interviews and selection.
• Coordinate onboarding, orientation and required employment documentation.
• Maintain accurate employee records and HR system data.
• Payroll & Compensation: manage monthly payroll, allowances, claims and reimbursements.
• Prepare statutory contributions (EPF, SOCSO, EIS, PCB).
• Ensure payroll records are accurate and processed on time.
• HR Administration & Documentation: prepare HR letters and employment documents.
• Maintain personnel records, HR files and system records.
• Coordinate staff uniforms, accommodation and other HR matters.
• Compliance & Statutory Reporting: ensure compliance with Malaysia employment laws and company policies.
• Manage government submissions and annual employee tax documents (EA Forms).
• Manage employment matters for foreign employees and work permit applications.
• Employee Relations & Investigations: support investigations and HR policy advice.
• Resolve workplace concerns and maintain positive employee relations.

Skills

HR management

Payroll

Onboarding

Employee relations

Communication

Education

Diploma or Degree in HR Management or related field

Tools

HRIS

Job description

Manage end-to-end recruitment, including job postings, candidate screening, interviews and selection.

Coordinate onboarding, orientation and required employment documentation.

Maintain accurate employee records and HR system data.

Payroll & Compensation

Manage monthly payroll, including salaries, allowances, claims and reimbursements.

Prepare and process statutory contributions, including EPF, SOCSO, EIS and PCB.

Ensure payroll and compensation records are accurate and processed within the required timelines.

HR Administration & Documentation

Prepare HR letters and employment-related documents, including confirmation, promotion, increment and employment verification letters.

Maintain accurate personnel records, HR files and system records.

Coordinate staff uniforms, accommodation and other operational HR matters.

Compliance & Statutory Reporting

Ensure compliance with applicable Malaysia employment laws, statutory requirements and company policies.

Manage government-related submissions and reporting requirements.

Prepare annual employee tax documents, including EA Forms.

Manage employment and administrative matters for foreign employees.

Coordinate work permit applications, renewals and other relevant immigration requirements.

Ensure required documentation and records are properly maintained.

Employee Relations & Investigations

Support employee relations matters, investigations and disciplinary processes when required.

Provide HR advice and support to employees and management on HR policies and employment matters.

Assist in resolving workplace concerns and maintaining positive employee relations.

Requirements:

Diploma or Degree in Human Resource Management, Business Administration or a related field.

Minimum 3–5 years of relevant HR experience; experience in the F&B industry would be an advantage.

Good knowledge of Malaysia employment laws, statutory contributions and payroll/tax requirements.

Strong interpersonal, communication and organisational skills, with the ability to work independently and manage multiple priorities.