HR Executive (Contract)

Lesaffre; Petaling Jaya; On-site; MYR 50,000 - 73,000; Full time

Job summary

Lesaffre in Asia Pacific seeks a dynamic HR Executive for a 6-to-9-month maternity replacement. The role covers daily HR operations including payroll, records, leave, and benefits across Malaysia, Singapore and EOR countries.

You will manage onboarding, offboarding, training coordination, vendor invoicing and data reporting, while enhancing employee experience. Qualifications include a diploma/degree in HR with 2+ years payroll/administration experience and strong MS Office skills.

Qualifications

• Diploma or Degree in Human Resources or a related field.
• Minimum 2 years of HR payroll and administration experiences.
• Good communication, organizational and interpersonal skills.
• Eager to learn and able to work in a fast-paced environment.
• Proficiency in Microsoft Office (Excel, PowerPoint, Word).

Responsibilities

• Manage daily operational tasks and projects within Human Resources.
• Daily Operational: payroll processing, record accuracy, leave and insurance management.
• Onboarding: prepare employment agreements, liaise with IT on equipment and onboarding schedule.
• Offboarding: manage resignation letters and exit clearance.
• Training and Development: coordinate with training providers and HRD grant applications.
• Invoices and Vendor coordination: create purchase orders and process invoices with SAP Concur.
• Employee experience and engagement: support culture, engagement, and quarterly celebrations.
• Policy review and data reporting: update HR handbook and generate required reports.
• Other HR ad hoc projects as required.

Skills

HR payroll

Administration

Communication

Organizational skills

MS Office

Education

Diploma/Degree in HR

Job description

Lesaffre presence in Asia Pacific has been established for decades. With Asia Pacific regional headquarter based in Singapore, we aim to serve our customers in this region with better engagement and service. Proximity to our customers is one of our core missions. This ensures Lesaffre can collaborate with local bakers to create regional specialties and anticipate trends.

We seek highly dynamic and enthusiastic individuals to explore the opportunity to be part of Lesaffre. The ideal candidate will demonstrate the ability to balance strategic vision with practical execution, ensuring Asia Pacific continued development as a vital part of our global operations.

Job Description

HR Executive (6-to-9-month contract – maternity replacement)

We are seeking an ideal candidate that is eager to manage daily operational tasks and projects within Human Resources.

Daily Operational

• Managing HR data, ensuring records are accurate, processing payroll, statutory payments, leave management, insurance management and handling overall administrative tasks.
• Support Malaysia, Singapore and EOR countries on day-to-day administration.

Onboarding activities

• Preparing of Employment Agreement and getting it endorsed, Liaise with IT on email, equipment and software requirement, Preparation of onboarding schedule.

Offboarding activities

• Preparing acceptance of resignation letter, communicating on exit interviews and exit clearance. Ensure to have smooth departure of employees.

Training and Development

• Support HR team to coordinate with training providers and programmes.
• HRD claimable trainings - Submission of HRD grant application and approval and to communicate with respective business units.
• Non HRD claimable trainings – review the budget allocation, getting approval from line manager and to liaise with training provider for confirmation.

Invoices and Vendor coordination

• Follow up, checking and preparation of monthly invoices.
• Create purchase orders via SAP Concur system, and work with internal finance processing.

Employee experience and engagement

• Coordinate with internal teams for to enhance culture, employee satisfaction, and engagement.
• Be part of the committee team for quarterly festive celebration.
• Policy review and update: Update HR handbook, policies, workflow and job descriptions.
• Data & Reporting: Prepare necessary data and report as and when requested.
• Other HR ad hoc projects as and when required.

Qualifications

• Diploma or Degree in Human Resources or a related field.
• Minimum 2 years of HR payroll and administration experiences.
• Good communication, organizational and interpersonal skills.
• Eager to learn and able to work in a fast-paced environment.
• Proficiency in Microsoft Office (Excel, PowerPoint, Word).

Additional Information

General Safety & Health Responsibilities:

• Comply with local governmental HSE regulations, with Lesaffre fundamental principles and apply the safety Policy,
• Participate in entity safety activities and always show best examples (Rules application, PPE wearing, perform safety visits, accident analysis, safety committees…),
• Participate actively in the risk assessment of own’s job area
• Follow the safety action plan of own perimeter,
• Make safety rules in your perimeter, communicate it, make sure your team understands and applied them,
• Start all meetings (from 8 persons minimum) by a safety contact,
• Encourage safe acts and discourage each time you see unsafe acts,
• Report unsafe conditions / acts and near misses to the managers,
• Report within 12 hours all recordable accidents to the next level of management,
• Report each month all recordable accidents and first aids happened in your perimeter,
• Participate in the target-setting process for the safety KPIs,
• Be a part of recognition & sanction program.

Safety & Health Responsibilities within Human Resources:

• Integrate safety trainings into the entity annual training plan (local mandatory, essential and recommended safety trainings),
• Follow-up mandatory safety trainings,
• Participate in psychological risk assessments and prevention program,
• Make sure that all newcomers receive safety training. Their training should be recorded and kept,
• Make sure that safety roles and responsibilities are include in each job description according to this JD guideline,
• Make sure all employees receive medical check according to local regulation requirements, follow each employee health situation, keep medical check records, and facilitate the follow-up of any employee who has medical deficiency,
• Participate to the safety committee meetings.