HR Executive (Contract)

Lesaffre Iberica SA; Petaling Jaya; On-site; MYR 39,000 - 61,000; Full time

Job summary

Lesaffre Iberica SA is seeking an HR Executive on a 6-to-9 month maternity replacement to manage daily HR operations, payroll, leave, and administrative tasks.

You will handle onboarding and offboarding, prepare employment letters, support Malaysia, Singapore and EOR entities, and coordinate with training providers and HRD programs.

This role emphasizes data accuracy, policy updates, vendor coordination, and improving employee experience, with involvement in budgets, invoices, and ad hoc projects.

Qualifications

• Experience managing HR operations and data records.
• Familiar with payroll systems and statutory payments.
• Strong onboarding, offboarding, and documentation skills.
• Ability to coordinate with multiple countries (Malaysia, Singapore, EOR).
• Experience with SAP Concur or similar expense systems.

Responsibilities

• Manage HR data, payroll, leave, insurance, and admin tasks.
• Prepare HR letters (probation, certificates).
• Support Malaysia, Singapore and EOR countries daily.
• Coordinate onboarding: employment agreements, IT onboarding.
• Handle offboarding: exit interviews and clearance.
• Coordinate training with providers and HRD/Non-HRD trainings.
• Process monthly invoices and create POs in SAP Concur.
• Drive employee experience and engagement; support quarterly events.
• Review and update HR policies, reports and ad hoc projects.

Skills

HR data management

Payroll processing

Leave management

Onboarding/offboarding

Vendor coordination

Training coordination

Employee engagement

Cross-country support

Tools

SAP Concur

Job description

HR Executive (6-to-9-month contract – maternity replacement)

We are seeking an ideal candidate that is eager to manage daily operational tasks and projects within Human Resources.

Daily Operational

• Managing HR data, ensuring records are accurate, processing payroll, statutory payments, leave management, insurance management and handling overall administrative tasks.
• HR letter preparations (Probation confirmation, employment certificate, etc.)
• Support Malaysia, Singapore and EOR countries on day-to-day administration.

Onboarding activities

• Preparing of Employment Agreement and getting it endorsed, Liaise with IT on email, equipment and software requirement, Preparation of onboarding schedule.

Offboarding activities

• Preparing acceptance of resignation letter, communicating on exit interviews and exit clearance. Ensure to have smooth departure of employees.

Training and Development

• Support HR team to coordinate with training providers and programmes.
• HRD claimable trainings – Submission of HRD grant application and approval and to communicate with respective business units.
• Non HRD claimable trainings – review the budget allocation, getting approval from line manager and to liaise with training provider for confirmation.

Invoices and Vendor coordination

• Follow up, checking and preparation of monthly invoices.
• Create purchase orders via SAP Concur system, and work with internal finance processing.

Employee experience and engagement

• Coordinate with internal teams for to enhance culture, employee satisfaction, and engagement.
• Be part of the committee team for quarterly festive celebration.

Continuous improvement

• Policy review and update: Update HR handbook, policies, workflow and job descriptions.
• Data & Reporting: Prepare necessary data and report as and when requested.
• Other HR ad hoc projects as and when required.