HR Executive

Hirehub Group; Johor; On-site; MYR 45,000 - 67,000; Full time

Job summary

Hirehub Group is seeking an HR Executive to manage day-to-day HR operations for Malaysia and Singapore entities, including onboarding, payroll coordination, attendance, and records. The role involves handling Singapore WP/EP applications, liaising with authorities, and ensuring regulatory compliance across both countries.

The candidate will support recruitment, staff onboarding, HR reporting, and HR projects, with initial placement in Johor Bahru and potential relocation to Banting, Selangor

Qualifications

• Diploma or Bachelor’s degree in HR, Business Admin, Management or related.
• 1–3 years HR experience, preferably in Malaysia and Singapore operations.
• Hands-on with WP/EP matters in Singapore.
• Good knowledge of Malaysian and Singapore employment regulations.

Responsibilities

• Manage day-to-day HR operations for Malaysia and Singapore entities.
• Oversee onboarding, offboarding, leave, attendance, payroll coordination, and employee records.
• Handle Singapore WP and EP applications, renewals, cancellations, and related documentation.
• Liaise with authorities and external vendors on immigration and employment matters.
• Ensure compliance with employment regulations across jurisdictions.
• Provide HR support and guidance to staff and management.
• Maintain accurate HR records and documentation.
• Support recruitment activities and onboarding coordination.
• Assist in HR reports and manpower analyses.
• Participate in HR projects and ad-hoc assignments.
• Based in JB with potential relocation to Banting, Selangor next year.

Skills

HR operations

Onboarding

Payroll coordination

Employee relations

Recruitment support

MS Office

Communication

Detail oriented

Education

Diploma/Bachelor's in HR/Business Admin/Management

Tools

HRIS

Microsoft Office

Job description

Company Background

A leading manufacturer of prefabricated modular data center solutions, specialize in the data center and power systems industry. With R&D facilities in Shanghai and high-end manufacturing plants in Shanghai and Malaysia, it delivers innovative solutions for hyperscale data center projects globally.

Job Description

• Manage day-to-day HR operations and administrative matters for both Malaysia and Singapore entities.
• Handle employee onboarding, offboarding, transfers, leave, attendance, payroll coordination, and employee records.
• Manage Singapore Work Permit (WP) and Employment Pass (EP) applications, renewals, cancellations, and related documentation.
• Liaise with relevant authorities, agencies, and external vendors on immigration and employment-related matters.
• Ensure HR policies, procedures, and practices comply with applicable Malaysian and Singapore employment regulations.
• Provide HR support and advice to employees and management on HR-related matters.
• Maintain accurate and up-to-date employee records and HR documentation.
• Support recruitment activities, including candidate coordination, interview arrangements, and onboarding.
• Assist in preparing HR reports and manpower-related analysis when required.
• Support other HR projects and ad-hoc assignments as required by management.
• Initially based in Johor Bahru (JB), with potential relocation to Banting, Selangor next year depending on project requirements.

Job Requirements

• Diploma or Bachelor's Degree in Human Resources, Business Administration, Management, or related discipline.
• Min 1–3 years of relevant HR experience, preferably with exposure to both Malaysia and Singapore HR operations.
• Hands‑on experience in handling Singapore Work Permit (WP) and Employment Pass (EP) matters is highly preferred.
• Good knowledge of Malaysian and Singapore employment regulations and HR practices.
• Experience in HR administration, employee relations, recruitment, and payroll coordination.
• Good communication and interpersonal skills, with the ability to work with employees from different locations/entities.
• Proficient in Microsoft Office and HR-related systems.
• Good command of English; Bahasa Malaysia and/or Mandarin would be an advantage.
• Independent, responsible, detail-oriented, and able to handle confidential HR information.

Location: Iskandar Puteri, Johor Bahru
Salary Range: RM4k - RM6k
PIC Contact No: Bee Ser 012-5752679