HR Executive

Hirehub Group; Iskandar Puteri; On-site; MYR 45,000 - 89,000; Full time

Job summary

Hirehub Group in Malaysia is seeking an HR Specialist to manage day-to-day HR operations for Malaysia and Singapore, including onboarding, offboarding, leave, attendance, payroll coordination, and records.

You will handle Singapore WP/EP applications, liaise with authorities, ensure compliance with local regulations, and support recruitment, reporting, and HR projects. Based in JB initially, with potential relocation to Banting.

Qualifications

• Diploma or degree in HR/Business Admin/Management or related field.
• 3–5 years HR experience with Malaysia and Singapore exposure.
• Hands-on with WP/EP matters and local employment regulations.

Responsibilities

• Manage day-to-day HR operations for Malaysia and Singapore entities.
• Handle onboarding, offboarding, transfers, leave, attendance, payroll coordination and records.
• Manage Singapore WP/EP applications, renewals and related documentation.
• Liaise with authorities and external vendors on immigration and employment matters.
• Ensure compliance with Malaysian and Singapore regulations; support HR reports and recruitment.
• Relate with management and employees across locations; maintain HR documentation.
• Initially based in JB with relocation to Banting as required.

Skills

HR operations

Onboarding

Payroll coordination

Regulatory knowledge

Singapore WP/EP

Communication skills

MS Office

Education

Diploma or Bachelor's Degree in HR/BA/Management

Job description

Company Background
A leading manufacturer of prefabricated modular data center solutions, specialize in the data center and power systems industry. With R&D facilities in Shanghai and high-end manufacturing plants in Shanghai and Malaysia, it delivers innovative solutions for hyperscale data center projects globally.

Job Description:

• Manage day-to-day HR operations and administrative matters for both Malaysia and Singapore entities.
• Handle employee onboarding, offboarding, transfers, leave, attendance, payroll coordination, and employee records.
• Manage Singapore Work Permit (WP) and Employment Pass (EP) applications, renewals, cancellations, and related documentation.
• Liaise with relevant authorities, agencies, and external vendors on immigration and employment-related matters.
• Ensure HR policies, procedures, and practices comply with applicable Malaysian and Singapore employment regulations.
• Provide HR support and advice to employees and management on HR-related matters.
• Maintain accurate and up-to-date employee records and HR documentation.
• Support recruitment activities, including candidate coordination, interview arrangements, and onboarding.
• Assist in preparing HR reports and manpower-related analysis when required.
• Support other HR projects and ad-hoc assignments as required by management.
• Initially based in Johor Bahru (JB), with potential relocation to Banting, Selangor next year depending on project requirements.

Job Requirements:

• Diploma or Bachelor's Degree in Human Resources, Business Administration, Management, or related discipline.
• 3-5 years of relevant HR experience, preferably with exposure to both Malaysia and Singapore HR operations.
• Hands-on experience in handling Singapore Work Permit (WP) and Employment Pass (EP) matters is highly preferred.
• Good knowledge of Malaysian and Singapore employment regulations and HR practices.
• Experience in HR administration, employee relations, recruitment, and payroll coordination.
• Good communication and interpersonal skills, with the ability to work with employees from different locations/entities.
• Proficient in Microsoft Office and HR-related systems.
• Good command of English; Bahasa Malaysia and/or Mandarin would be an advantage.
• Independent, responsible, detail-oriented, and able to handle confidential HR information.
• Willing to work in JB initially and relocate to Banting when required.
• Male candidates preferred based on the client's current requirement.

Location:JB initially and relocate to Banting when required.
Salary Range: RM4k - RM8k
PIC Contact No: Bee Ser 012-5752679