HR EXECUTIVE

Island Shop M Sdn Bhd; Kajang; On-site; MYR 60,000 - 90,000; Full time

Benefits offered by this job

Casual Wear

Job summary

Island Shop M Sdn Bhd is seeking an HR professional to manage day-to-day HR operations across Malaysia and Singapore, ensuring payroll processing is accurate and records are up to date. The role covers onboarding, recruitment support, benefits administration, and compliance with local laws, while collaborating with Finance on payroll costs and reporting.

The ideal candidate has 2–3 years of HR experience, a diploma/degree in HR, strong organizational skills, and proficiency in Microsoft Office;

Qualifications

• Diploma or degree in Human Resources or related field.
• 2–3 years of relevant HR experience, preferably Malaysia/Singapore.
• Good knowledge of payroll administration and HR practices.

Responsibilities

• Manage day-to-day HR operations and provide HR support to Malaysia and Singapore employees.
• Handle monthly payroll processing for Malaysia and Singapore, ensuring accuracy and timely payment.
• Maintain and update employee records, HR databases, leave and attendance records.
• Administer onboarding and offboarding processes, including employment documents.
• Assist with recruitment activities: job postings, screening, interviews and onboarding.
• Manage benefits and welfare: leave, medical, insurance and related concerns.
• Ensure timely statutory submissions and compliance with employment laws in both countries.
• Prepare HR policies and coordinate with payroll providers and authorities.
• Provide HR reports to management and maintain confidential records.
• Support performance management and employee relations initiatives.

Skills

Payroll administration

Recruitment

Employee relations

HR documentation

Attention to detail

Education

Diploma/Degree in Human Resources

Tools

Microsoft Office

Job description

One of the most recognized fashion brands in Singapore, Island Shop is a home-grown label with an international outlook. With shops across Southeast Asia, it continues to define a relaxed, equatorial chic that is reminiscent of a lifestyle unique to this part of the world.

Island Shop pays homage to our island-city, bringing to the region fashionable styles that are at once relaxed and comfortable. It showcases artisanal craftsmanship, highlighting not-oft-seen crafts of beading and embroidery, worked on natural fabrics such as cottons and linens. Evocative of the sun and sea, but seen through city eyes, Island Shop is a happy pairing of resort ease and urban cool.

Duties and Responsibilities

Manage the day-to-day operations of HR functions and provide HR support to employees in Malaysia and Singapore.

Handle monthly payroll processing for Malaysia and Singapore, ensuring accuracy and timely payment.

Maintain and update employee personal records, HR databases, leave records, attendance records, and other personnel documentation.

Administer employee onboarding and offboarding processes, including preparation of employment-related documents.

Assist with recruitment activities, including job postings, candidate screening, interview coordination, and onboarding.

Manage employee benefits and HR-related matters, including annual leave, medical benefits, insurance, and other employee welfare matters.

Ensure timely submission and administration of statutory contributions and HR-related requirements in Malaysia and Singapore.

Assist in ensuring compliance with applicable employment laws, regulations, and statutory requirements in both countries.

Prepare and maintain HR policies, procedures, guidelines, and relevant employment documents.

Coordinate with external payroll providers, government/statutory authorities, insurance providers, and other HR-related service providers when required.

Prepare HR reports and provide relevant HR information to management to support business and workforce decisions.

Maintain proper filing and documentation of confidential HR records.

Assist management in employee relations matters and disciplinary processes when required.

Support performance management, staff engagement, and other HR initiatives.

Liaise closely with the Finance Department on payroll, employee costs, statutory payments, and other HR-related matters.

Perform any other HR-related or ad-hoc duties as assigned by management.

Requirements

Diploma/Degree in Human Resources, Business Administration, Management, or a related discipline.

Minimum2–3 years of relevant HR experience, preferably with experience handling Malaysia and/or Singapore HR matters.

Good knowledge of payroll administration and HR practices in Malaysia and Singapore.

Familiarity with Malaysian and Singapore employment legislation and statutory requirements is an added advantage.

Experience in handling full HR administration, including payroll, recruitment, employee records, leave, benefits, and employee relations.

Computer literate and proficient in Microsoft Office.

Strong administrative, organizational, and time-management skills.

Excellent attention to detail and accuracy, particularly in payroll and HR documentation.

Good communication and interpersonal skills with the ability to work effectively with employees at different levels.

Able to maintain confidentiality and handle sensitive employee information professionally.

Ability to start work immediately is an added advantage.

Monthly statutory contributions (EPF, SOCSO, EIS)

Casual Wear