HR Cum Admin Associate

Bandar Utama City; Selangor; On-site; MYR 29,000 - 47,000; Full time

Job summary

Bandar Utama City is seeking an HR Admin to maintain employee records, manage attendance, and support onboarding and offboarding processes. You will coordinate payroll-related tasks for daily-rated staff and assist with recruitment activities, including job postings and interview scheduling.

You will also prepare HR communications, generate attendance reports, and assist management with HR summaries and analytics to support informed decision-making.

Qualifications

• Maintain and update employee records, personnel files, HR databases, and confidential documentation.
• Monitor employee attendance, leave, medical certificates (MCs), punctuality, and absenteeism records, including preparation of attendance reports.
• Process leave applications, employee claims, medical reimbursements, and verify eligibility for panel clinic treatment in accordance with company policies.
• Prepare and issue HR-related documents and correspondence, including employment letters, confirmation letters, warning letters, memos, and other official communications.
• Coordinate employee onboarding and offboarding processes, including documentation, system registration, staff ID/access cards, and asset handover.
• Support recruitment activities, including job postings, candidate screening, interview coordination, and candidate communication.
• Process payroll-related matters for daily-rated workers, including attendance verification, overtime calculations, payroll reports, duty rosters, payment processing, contract renewals, and back-charge documentation.
• Prepare HR reports, summaries, and analysis for management review.
• Manage recruitment and company-related postings on JobStreet, LinkedIn, and other communication platforms.

Responsibilities

• Maintain and update employee records and HR databases.
• Monitor attendance, leave, MCs, punctuality, and absenteeism.
• Process leave, claims, reimbursements and verify clinic eligibility.
• Prepare HR letters and official communications.
• Coordinate onboarding/offboarding, and asset handover.
• Support recruitment: postings, screening, interviews, communication.
• Process payroll for daily-rated workers and generate payroll reports.
• Prepare HR reports and management summaries.
• Manage JobStreet/LinkedIn postings and other platforms.

Skills

Employee records management

Attendance & leave management

Payroll processing

Recruitment support

Onboarding & offboarding

HR reporting

Documentation & correspondence

Office administration

Event coordination

Job description

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Maintain and update employee records, personnel files, HR databases, and confidential documentation.

Monitor employee attendance, leave, medical certificates (MCs), punctuality, and absenteeism records, including preparation of attendance reports.

Process leave applications, employee claims, medical reimbursements, and verify eligibility for panel clinic treatment in accordance with company policies.

Prepare and issue HR-related documents and correspondence, including employment letters, confirmation letters, warning letters, memos, and other official communications.

Coordinate employee onboarding and offboarding processes, including documentation, system registration, staff ID/access cards, and asset handover.

Support recruitment activities, including job postings, candidate screening, interview coordination, and candidate communication.

Process payroll-related matters for daily-rated workers, including attendance verification, overtime calculations, payroll reports, duty rosters, payment processing, contract renewals, and back-charge documentation.

Prepare HR reports, summaries, and analysis for management review.

Manage recruitment and company-related postings on JobStreet, LinkedIn, and other communication platforms.

B. Administration Support

Perform general administrative duties to support daily office/HR operations including name card and stationary requests.

Prepare reports, correspondence, forms, and maintain accurate records and data entry.

Coordinate, manage and upkeep office cleaning, admin records, and office assets including access cards, facial recognition device, and staff season parking arrangements.

Provide administrative support to HR and other departments as required.

Carry out ad-hoc assignments and duties assigned by Management or the immediate superior.

C. Staff Welfare & Office Coordination

Assist in organizing employee engagement activities, CSR, training sessions, and company events.

Maintain the company social calendar and coordinate logistical and administrative arrangements for internal events and meetings.