HR Cum Admin Assistant

AGS Engineering & Design Tech Sdn Bhd; Dungun; On-site; MYR 39,000 - 73,000; Full time

Job summary

AGS Engineering & Design Tech Sdn Bhd in Malaysia is seeking an HR and Office Administrator to manage recruitment, onboarding, visa matters, and payroll support.

You will maintain records, ensure compliance, and handle correspondence, filing, and office logistics while coordinating with various departments.

Qualifications

• Bachelor's degree required.
• Minimum 1 year of HR and office administration experience.
• High attention to detail, highly responsible, and able to meet tight deadlines.
• Mobility: own transport required for official errands such as visits to government departments.

Responsibilities

• Recruitment: post job ads, screen resumes, and coordinate interviews.
• Onboarding: prepare orientation materials and assist new hires and interns.
• Visa & quota management: handle foreign worker quota applications, work permits, and visa renewals.
• Records management: maintain employee files, foreign worker documentation, and attendance logs.
• Payroll & claims: assist with payroll processing and manage petty cash/reimbursements.
• Compliance: ensure filings meet labor department standards, immigration regulations, and audit requirements.
• Office administration: draft letters, filing, office logistics, and reporting staff hierarchy.

Skills

Attention to detail

Responsibility

Time management

Education

Bachelor's degree

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Working Hours

• Sunday – Thursday: 8:30 AM – 5:30 PM
• Saturday: 8:30 AM – 1:00 PM

Human Resources

• Recruitment: Post job ads, screen resumes, and coordinate interviews.
• Onboarding: Prepare orientation materials and assist new hires and interns.
• Visa & Quota Management: Handle foreign worker quota applications, process work permits, and manage visa renewals.
• Records Management: Maintain updated employee files, foreign worker documentation, and attendance logs.
• Payroll & Claims: Assist with payroll processing and manage petty cash/reimbursements.
• Compliance: Ensure filings meet labor department standards, immigration regulations, and audit requirements.

Office Administration

• Correspondence: Draft formal letters, memos, and assist with document translations.
• Filing: Organize and maintain physical and digital filing systems.
• Office Logistics: Manage office supplies, mail, and front-desk inquiries.
• Reporting: Update organizational charts and maintain staff hierarchy records.

Job Requirements

• Education Level: Bachelor of Degree
• Experience: Minimum 1 year of experience in Human Resources and Office Administration.
• Key Traits: High attention to detail, highly responsible, and capable of meeting tight deadlines.
• Mobility: Possess own transport (required to run official errands such as visits to the Immigration Department, Labour Department, etc.).