HR cum ACC Assistant

Habibi Boutique (M); Ipoh; On-site; MYR 40,000 - 60,000; Full time

Job summary

Jora Malaysia in Ipoh seeks an HR Admin to manage recruitment, onboarding, payroll, and file maintenance for all departments. The role includes issuing HR letters, staff record upkeep, and supporting daily office operations.

You will handle invoices, billing, and general admin duties while ensuring GMP-compliant HR documentation and coordination with management.

Responsibilities

• Handle recruitment for all departments (job ads, screening, interviews, hiring).
• Manage onboarding for new employees including orientation and training arrangements.
• Prepare and issue HR letters (offer letters, confirmation, resignation, termination, etc.).
• Maintain and update employee records and staff files.
• Handle staffing requirements and support manpower needs from all departments.
• Manage payroll and salary-related matters for employees.
• Monitor staff performance, handle disciplinary matters, and support employee motivation and engagement.
• Ensure HR documentation and records comply with HR policies and GMP standards.
• Handle daily administrative tasks to ensure smooth office operations.
• Prepare monthly invoices, update daily sales records, and follow up on billing & payments.
• Manage office supplies, equipment, and coordinate routine servicing (photocopiers, water dispenser, AC maintenance, etc.).
• Manage utility bills including electricity, water, internet, and phone lines.
• Track petty cash and all office/HR-related expenses.
• Assist external accountants with documentation when required.
• Provide general admin support to the team and management.
• Perform ad-hoc tasks assigned by Top Management.

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

The following is the job description for your role :

Handle recruitment for all departments (job ads, screening, interviews, hiring).

Manage onboarding for new employees including orientation and training arrangements.

Prepare and issue HR letters (offer letters, confirmation, resignation, termination, etc.).

Maintain and update employee records and staff files.

Handle staffing requirements and support manpower needs from all departments.

Manage payroll and salary-related matters for employees.

Monitor staff performance, handle disciplinary matters, and support employee motivation and engagement.

Ensure HR documentation and records comply with HR policies and GMP standards.

Handle daily administrative tasks to ensure smooth office operations.

Prepare monthly invoices, update daily sales records, and follow up on billing & payments.

Manage office supplies, equipment, and coordinate routine servicing (photocopiers, water dispenser, AC maintenance, etc.).

Manage utility bills including electricity, water, internet, and phone lines.

Track petty cash and all office/HR-related expenses.

Assist external accountants with documentation when required.

Provide general admin support to the team and management.

Perform ad-hoc tasks assigned by Top Management.