HR Assistant - Recruitment, Onboarding & Admin

SF TECHLOGIS SDN BHD; Kulai; On-site; MYR 28,000 - 45,000; Full time

Job summary

SF Techlogis in Kulai, Johor, Malaysia is seeking a Human Resources Assistant to support recruitment and HR administration in a fast-paced logistics operation.

You will assist with job postings, resume sourcing, interview arrangements, onboarding, attendance tracking, and filing, while coordinating letters and claims processing. This role offers opportunities to develop HR skills in a growing company.

Qualifications

• Assist recruitment tasks such as job posting, sourcing resumes, interview arrangement, background check, etc.
• Organize, compile, update company personnel records and employee personal file documentation;
• Record the time and attendance for monthly report;
• Handle employee's on-boarding orientation and leaving handover processes;
• Keep track of probation period and confirmation date for probationer;
• Assist in writing company letters such as offer letter, employment letter, confirmation letter, acceptance of resignation letter, etc;
• Calculate and record employee’s OT, leaves, advance salary, etc;
• Record and manage employee medical claim and expenses claim, and ensure the claim is acceptable;
• Assist in sourcing training programs for all employees;
• Liaise with relevant department or personnel to resolve problem;
• Maintain proper filing system and ensure effective documents controls for retrieval;
• Manage and update company asset databases and stock control such as stationery, sundry, uniform, equipment, etc;
• Responsible for purchasing processes and liaise with office suppliers;
• Responsible for booking flight ticket or hotel accommodation arrangement for staff business travel;
• Daily maintenance of the safety and cleanliness management of the premises;
• Assist on any ad-hoc tasks as assigned.

Responsibilities

• Assist recruitment tasks such as job posting, sourcing resumes, interview arrangement, background check, etc.
• Organize, compile, update company personnel records and employee personal file documentation;
• Record the time and attendance for monthly report;
• Handle employee's on-boarding orientation and leaving handover processes;
• Keep track of probation period and confirmation date for probationer;
• Assist in writing company letters such as offer letter, employment letter, confirmation letter, acceptance of resignation letter, etc;
• Calculate and record employee’s OT, leaves, advance salary, etc;
• Record and manage employee medical claim and expenses claim, and ensure the claim is acceptable;
• Assist in sourcing training programs for all employees;
• Liaise with relevant department or personnel to resolve problem;
• Maintain proper filing system and ensure effective documents controls for retrieval;
• Manage and update company asset databases and stock control such as stationery, sundry, uniform, equipment, etc;
• Responsible for purchasing processes and liaise with office suppliers;
• Responsible for booking flight ticket or hotel accommodation arrangement for staff business travel;
• Daily maintenance of the safety and cleanliness management of the premises;
• Assist on any ad-hoc tasks as assigned.

Job description

SF Techlogis in Kulai, Johor, Malaysia is seeking a Human Resources Assistant to support recruitment and HR administration in a fast-paced logistics operation.

You will assist with job postings, resume sourcing, interview arrangements, onboarding, attendance tracking, and filing, while coordinating letters and claims processing. This role offers opportunities to develop HR skills in a growing company.