HR Assistant / Executive

Private Advertiser; Kepong; On-site; MYR 33,000 - 56,000; Full time

Job summary

Private Advertiser in Malaysia is seeking an HR Assistant/Executive with 1 year of HR experience to join a 5-day workweek structure. The role involves end-to-end HR activities, including foreign worker management, payroll, and compliance, while operating with minimal supervision and strong autonomy.

You will support recruitment, employee relations, reporting, and administration, reporting to the HR Manager and handling confidential information with discretion.

Qualifications

• Bachelor’s degree in HRM, Business Administration or related field.
• 1 year HR experience required; Executive title commensurate with experience.
• Solid understanding of Malaysia Labour Laws and statutory requirements.

Responsibilities

• End-to-end recruitment: sourcing, interviewing and onboarding.
• Handle employee relations: grievances and disciplinary actions.
• Ensure compliance with EPF/SOCSO, tax, Labour laws.
• Produce turnover/headcount reports from HRIS (Timetec).
• Manage annual performance appraisal process and forms.
• Support HR Manager on ad-hoc projects and general office admin.
• Oversee foreign worker management: permits, renewals, payroll, FOMEMA, recruitment, disciplinaries.
• Maintain autonomy in handling own responsibilities with integrity.

Skills

Timetec HRIS

Microsoft Excel

Interpersonal skills

Integrity & discretion

Education

Bachelor’s Degree in Human Resources Management

Tools

Timetec HRIS

Job description

We are looking for results-driven HR Assistant /Executive with 1 year of experience, specializing in a 5-day work week corporate structure. Highly capable of performing tasks independently with minimal supervision and managing own responsibilities with full autonomy. Overseeing the end-to-end lifecycle of foreign worker management (including permits and FOMEMA).

Key Responsibilities

Recruitment: End-to-end execution - Sourcing, initial interviewing and onboarding.

Employee Relations: Handling first-level grievances and documenting disciplinary actions.

Compliance: Ensuring all files are up to date and that the company is meeting statutory requirements (EPF/SOCSO, Tax, Labor laws).

Reporting: Pulling data from HRIS (Timetec) to provide turnover or headcount reports.

Administration: Managing the annual performance appraisal process (sending out the forms).

Support: Assisting the HR Manager in ad-hoc projects and general office administration as needed.

Foreign Worker Management: Handle all foreign worker-related matters, including but not limited to permit renewals, payroll, FOMEMA, recruitment, and disciplinary issues.

Autonomy: Capable of managing own responsibilities and completing tasks autonomously while maintaining a high level of integrity and discretion.

Requirements

Education: Bachelor’s Degree in Human Resources Management, Business Administration, or a related field.

Experience: Minimum 1 year of relevant HR experience (Executive title will be commensurate with experience)

Technical Skills: Proficiency in Timetec HRIS is highly advantageous; strong command of Microsoft Excel for reporting.

Knowledge: Solid understanding of Malaysia Labor Laws and statutory requirements.

Soft Skills: Excellent interpersonal skills, high level of integrity, and the ability to handle confidential information with discretion.

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Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Human Resources Executive?
• Which of the following types of qualifications do you have?
• How many years' experience do you have in Human Resources (HR)?

What can I earn as a Human Resources Executive