HR Assistant

Dimerco; Bayan Lepas; On-site; MYR 28,000 - 50,000; Full time

Job summary

Jora Malaysia in Penang (Bayan Lepas) is seeking an administrative support specialist to assist the HR team and other business functions. You will help with records management, document preparation, and coordinating interviews and onboarding processes.

The role involves maintaining attendance and HR records, handling office tasks, and supporting interdepartmental projects. Fresh graduates are welcome; prior HR experience is a plus, and strong English/Bahasa Malaysia communication is required.

Qualifications

• Fresh graduates are encouraged to apply.
• Candidates with administrative or HR experience will have an added advantage.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Good communication and interpersonal skills.
• Responsible, organized, and detail-oriented.
• Willing to learn and support different departments.
• Able to communicate in English and Bahasa Malaysia.

Responsibilities

• Provide administrative support to HR and other business functions.
• Support HR administration including employee records, filing, and documentation.
• Assist in recruitment activities such as interviews and onboarding.
• Prepare attendance, leave, overtime, and HR records.
• Prepare letters, reports, and other administrative documents.
• Coordinate training, staff activities, and meeting schedules.
• Handle courier arrangements, office supplies, and general admin tasks.
• Maintain filing and document control for HR records.
• Support Air & Ocean Operations with data entry and filing as needed.
• Liaise with internal departments, vendors, and government agencies.

Skills

Microsoft Office

Communication skills

Interpersonal skills

Detail-oriented

Teamwork

English language

Bahasa Malaysia

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

JOB PURPOSE

To provide administrative support to the Human Resources department and other business functions, ensuring efficient documentation, record management, and smooth daily operations.

JOB DESCRIPTIONS

• Assist in daily administrative and clerical duties to ensure smooth office operations.
• Support HR administration including maintaining employee records, filing, and documentation.
• Assist in recruitment activities such as arranging interviews, preparing employment documents, and onboarding new employees.
• Assist in preparing attendance, leave, overtime, and other HR-related records.
• Prepare letters, reports, forms, and other administrative documents.
• Coordinate training arrangements, staff activities, and meeting schedules when required.
• Handle courier arrangements, office supplies, stationery, and general office administration.
• Maintain proper filing and document control for HR and administrative records.
• Support the Air & Ocean Operations team with administrative tasks such as data entry, document filing, scanning, and record updates when required.
• Liaise with internal departments, external vendors, and government agencies when necessary.
• Provide administrative support to other departments as assigned by Management.
• Undertake any other ad-hoc duties assigned by Management.

JOB REQUIREMENTS

• Fresh graduates are encouraged to apply.
• Candidates with administrative or HR experience will have an added advantage.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Good communication and interpersonal skills.
• Responsible, organized, and detail-oriented.
• Willing to learn and support different departments.
• Able to work independently as well as in a team.
• Able to communicate in English and Bahasa Malaysia.

Why Join Us?

• Grow with a leader in a growing industry – Be part of a company expanding globally within the dynamic international freight and logistics sector.
• Invested in your success – Access continuous learning, professional training, and skill development to support your career growth.
• Go global – Experience opportunities for international travel, cross-border projects, and overseas assignments that connect you with the world.