HR & Administration Manager - Manufacturing Industry - Immediate Hiring!

AGENSI PEKERJAAN TRUST RECRUIT SDN. BHD.; Shah Alam; On-site; MYR 120,000 - 180,000; Full time

Job summary

AGENSI PEKERJAAN TRUST RECRUIT SDN. BHD. is seeking an experienced HR & Administration Manager for our manufacturing unit in Malaysia. You will oversee end-to-end HR, admin, and facilities functions to support office staff and shop floor operations.

The role requires a bachelor’s degree and at least five years in HR & Admin, with three years in a leadership position, plus a track record in manufacturing, compliance, and safety programs. Immediate hiring for a capable executor.

Qualifications

• Bachelor’s Degree in HR Management, Business Administration or equivalent.
• Minimum 5 years in HR & Admin with 3 years in a managerial role.
• Experience in manufacturing industry is essential.
• Strong in administration, facilities and vehicle maintenance.
• ISO experience is a plus (ISO 9001/14001/45001).

Responsibilities

• Oversee end-to-end HR & Admin operations for office and production sites.
• Manage recruitment, payroll, EPF/SOCSO/EIS, and annual reviews.
• Handle labour law matters, disciplinary actions, and performance appraisals.
• Coordinate training, safety programs, and ISO-related audits.
• Maintain licenses, facility management, and asset stewardship.

Skills

HR Management

Payroll

Labor Law

ISO Compliance

Facilities Management

Vendor Negotiation

Education

Bachelor’s Degree in HR Management/Business Administration

Job description

HR & Administration Manager - Manufacturing Industry - Immediate Hiring!

Talent Acquisition: Manage the end-to-end recruitment process for both office staff and production workers including operators.

Foreign Worker & Management: Oversee the recruitment, permit renewals (PLKS, Employment Pass, Resident Pass-Talent), FOMEMA screenings, housing (JTK compliance/Act 446), repatriation of foreign labour.

Compensation & Benefits: Supervise payroll processing, EPF/SOCSO/EIS/PCB contributions, and annual bonus/increment reviews.

Performance Management: Drive the annual appraisal cycle, KPI setting sync with ISO requirements and objectives.

Training & Development: Identify training needs, manage the HRD Corp (HRDF) grant applications/claims, and coordinate safety and technical training.

2. Industrial Relations & Compliance

Labor Law: Act as the subject matter expert on the Employment Act 1955 and other relevant Malaysian legislation.

Disciplinary Management: Handle grievances, counselling, conduct domestic inquiries (DI), and issue warning letters or termination notices when necessary.

Policy Development: Update and maintain the Employee Handbook and HR policies to align with current laws and Japanese corporate headquarters' standards.

3. Office & Factory Administration

Facility Management: Oversee the maintenance of factory premises and company hostel, including cleaning services, security services and canteen operations.

Asset Management: Manage company assets, including office equipment, stationary supplies, and company vehicles/transportation.

Licensing: Ensure all business licenses (MIDA, MITI, MBSA, LUAS, FMM, MEF) and statutory certifications are valid and renewed on time.

4. Health, Safety & Environment (HSE)

Collaborate with the Occupational Safety Health Coordinator and ISO consultant to ensure a safe working environment.

Support audits for ISO 45001 (Occupational Health & Safety) and ISO 14001 (Environmental Management).

Job Requirements:

Must possess at least a Bachelor’s Degree in Human Resources Management, Business Administration, or equivalent.

Minimum 5 years of working experience as HR & Admin field with at least 3 years in a managerial role.

Experience in Manufacturing industry is a must.

Strong in administration, building and facility maintenance, vehicles maintenance.

Good-to-have

ISO experience (either ISO 9001, ISO 14001, and ISO 45001)

Good communication and negotiation skill.

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EA Personnel: Fanny

License No. JTKSM 1580