HR Administration Assistant - Precise Records & Docs

QL Maxincome Sdn Bhd (FamilyMart); Shah Alam; Presencial; MYR 22.000 - 47.000; Jornada completa

Descripción de la vacante

QL Maxincome Sdn Bhd, which manages FamilyMart Malaysia, is seeking an HR Administration Assistant to support day-to-day HR operations in Shah Alam. You will maintain employee records, prepare HR documents, update information, and assist with statutory submissions.

The ideal candidate holds a Degree or Diploma in HR/Business Admin, fresh graduates welcome, with 1–2 years' admin or HR experience. Proficiency in MS Word, Excel, Outlook and Teams, and careful data handling are essential.

Formación

• Degree or Diploma in HR/BA/Office Admin or related field.
• Fresh graduates are encouraged to apply.
• 1–2 years of experience in HR administration, office administration or document management is a plus.
• Proficient in MS Word, Excel, Outlook and Teams.
• Good filing, data-entry and document-control skills.

Responsabilidades

• Maintain and update employees' physical and electronic personnel files.
• Ensure employee documents are properly named, scanned, uploaded, filed and archived.
• Review personnel files for a required checklist and follow up on missing/incomplete documents.
• Retrieve employee records and supporting documents for HR team.
• Maintain confidentiality and security of employee information and HR records.
• Follow up with new employees on outstanding information, forms and supporting documents.
• Prepare letters relating to employee movements (e.g., confirmation, transfer, promotion, salary adjustment, contract renewal, resignation).
• Update employee information in the HR system based on approved documents.
• Prepare employee information and supporting documents for statutory registration and submission.
• Respond to basic employee inquiries relating to HR documents and procedures.

Conocimientos

MS Word

MS Excel

Outlook

Teams

Educación

Degree or Diploma in HR/BA/Office Admin

Descripción del empleo

QL Maxincome Sdn Bhd, which manages FamilyMart Malaysia, is seeking an HR Administration Assistant to support day-to-day HR operations in Shah Alam. You will maintain employee records, prepare HR documents, update information, and assist with statutory submissions.

The ideal candidate holds a Degree or Diploma in HR/Business Admin, fresh graduates welcome, with 1–2 years' admin or HR experience. Proficiency in MS Word, Excel, Outlook and Teams, and careful data handling are essential.