HR Admin & Records Coordinator

Private Advertiser; West Coast Division; On-site; MYR 28,000 - 44,000; Full time

Job summary

Private Advertiser in Malaysia is seeking a PROTÉGÉ – HR Admin Assistant to support day-to-day HR operations and gain hands-on experience in a growing organisation.

You will help maintain employee records, assist with onboarding and offboarding, generate HR documents, and collaborate with the team. Fresh graduates are welcome; a degree in HR or business administration is preferred. Strong communication, organisation, and Excel/Word skills are desired.

Qualifications

• Degree in HR, Business Administration or Management.
• Fresh graduates are welcome to apply.
• Organised, detail‑oriented and responsible.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office, particularly Excel and Word.
• Willing to learn and able to work well as part of a team.

Responsibilities

• Assist in maintaining employee personal files and HR records
• Update and maintain HR databases and employee information
• Assist with attendance, leave and other HR records
• Prepare HR letters, memos, forms and other HR documents
• Assist with filing and proper documentation of HR records
• Support the preparation of HR reports and data
• Assist with employee onboarding and offboarding documentation
• Provide general administrative support to the HR team
• Assist with daily HR administrative processes and follow‑ups
• Coordinate and organise HR documents and records

Skills

Communication skills

MS Office (Excel & Word)

Teamwork

Organised

Education

Bachelor's degree in HR/Business Administration/Management

Tools

Microsoft Excel

Microsoft Word

Job description

Private Advertiser in Malaysia is seeking a PROTÉGÉ – HR Admin Assistant to support day-to-day HR operations and gain hands-on experience in a growing organisation.

You will help maintain employee records, assist with onboarding and offboarding, generate HR documents, and collaborate with the team. Fresh graduates are welcome; a degree in HR or business administration is preferred. Strong communication, organisation, and Excel/Word skills are desired.