Admin Assistant

JF Talent Consulting Group (Global); Kuala Lumpur; On-site; MYR 27,000 - 45,000; Full time

Job summary

JF Talent Consulting Group (Global) is seeking a detail-oriented Admin Assistant to support the HR department in daily administrative and coordination tasks in Kuala Lumpur. The role focuses on maintaining accurate records and supporting HR processes.

You will manage employee records, assist onboarding/offboarding, prepare HR documents, arrange interviews, track attendance, and support payroll data. Strong English and Mandarin communication and MS Office proficiency are required.

Qualifications

• 1–3 years of admin/HR experience; fresh graduates welcome.
• Strong organizational and time management skills.
• Detail-oriented with discretion handling confidential information.
• Good communication in English and Mandarin.
• Proficient in MS Word, Excel, and PowerPoint.

Responsibilities

• Provide administrative support to the HR team.
• Maintain and update employee records and HR documents.
• Assist onboarding and offboarding processes.
• Prepare employment letters, contracts, and HR documents.
• Arrange interviews and HR-related schedules.
• Track attendance, leaves, and staff information.
• Support payroll-related administration (data collection, verification).
• Liaise with internal departments and external parties.
• Handle ad-hoc HR administrative tasks.

Skills

Organizational skills

Time management

Attention to detail

Confidentiality

English & Mandarin

Education

Diploma or Degree in HR / Business Administration

Tools

Microsoft Office

Job description

Our client is a regulated entity with ASIC (AU) and VFSC (Vanuatu) licenses. The headquarter in Australia since 2011 with international offices and 200 professional team across the regions. They offer a variety of CFDs across different asset classes (FX, Crypto, Indices, and Commodities) to help clients diversify their portfolios and seize opportunities in global markets.

They are looking for a detail-oriented Admin Assistant to support the HR department in daily
administrative and coordination tasks. This role will focus on maintaining accurate records,
supporting HR processes, and ensuring smooth administrative operations within the HR
function.

Key Responsibilities

• Provide administrative support to the HR team
• Maintain and update employee records and HR documentation
• Assist in onboarding and offboarding processes (e.g. document collection, system
  updates)
• Support preparation of employment letters, contracts, and HR-related documents
• Arrange interviews, meetings, and HR-related schedules
• Assist in tracking attendance, leave records, and staff information
• Support payroll-related administration (e.g. data collection, verification)
• Liaise with internal departments and external parties when required
• Assist in filing, documentation, and maintaining proper record systems
• Handle ad-hoc HR administrative tasks as assigned

Requirements

• Diploma or Degree in Human Resource, Business Administration, or related field
• 1 to 3 years of admin / working experience (fresh graduates are welcome to apply)
• Good organizational and time management skills
• Strong attention to detail and accuracy
• Able to handle confidential information with discretion
• Good communication skills in both English and Mandarin
• Proficient in Microsoft Office (Word, Excel, PowerPoint)