HR/Admin Officer

C-Pak Cergas Sdn Bhd; Seremban; On-site; MYR 55,000 - 85,000; Full time

Job summary

C-Pak Cergas Sdn Bhd, based in Negeri Sembilan, Malaysia, is seeking an HR Generalist to support recruitment, onboarding, and employee admin across local and foreign workers in a manufacturing setting. The role involves compliance with Malaysian employment laws, hostel management, audits support, and general HR/office administration.

Candidate should have 2–3 years HR generalist experience, strong communication, and proficiency in Microsoft Office; Bahasa Malaysia and English required; Mandarin

Qualifications

• Diploma/Degree in Human Resources, Business Administration or related field.
• Minimum 2-3 years of HR generalist experience, preferably in a manufacturing environment.
• Good knowledge of HR practices and Malaysian employment requirements.
• Experience in foreign worker and hostel management is an advantage.
• Good communication and interpersonal skills.
• Good Microsoft Office skills, especially Excel and Word.
• Able to work independently, manage multiple tasks and meet deadlines.
• Good command of Bahasa Malaysia and English. Ability to communicate in Mandarin is an added advantage.

Responsibilities

• Handle recruitment for local and foreign workers, arrange interviews and onboarding.
• Maintain employee personal files and HR records; manage letters (appointment, transfer, promotion, termination).
• Monitor probation, contract renewal, resignation and employee movements.
• Liaise with recruitment agencies, hiring managers and authorities.
• Coordinate foreign worker recruitment, permits, renewals and documentation.
• Maintain hostel records, room allocation, check-in/out and hostel conditions.
• Support HR compliance, audits and general administration.

Skills

HR generalist

Communication

Interpersonal skills

Multitasking

Bahasa Malaysia & English

Education

Diploma/Degree in HR or related field

Tools

Microsoft Excel

Microsoft Word

Office Suite

Job description

Handle recruitment for local and foreign workers.

Arrange interviews, selection, medical checks and onboarding.

Liaise with recruitment agencies and hiring managers.

Monitor manpower requirements and recruitment progress.

2. Employee Administration

Maintain employee personal files and HR records.

Prepare appointment, confirmation, transfer, promotion, warning and termination letters.

Monitor probation, contract renewal, resignation and employee movements.

Handle employee enquiries and HR-related matters.

3. Employee Relations

Assist in handling employee complaints, grievances and disciplinary matters.

Prepare relevant HR documentation for disciplinary cases.

Support managers in resolving employee issues.

Assist with employee welfare and engagement activities.

Coordinate foreign worker recruitment, permits, renewals and documentation.

Liaise with recruitment agents and relevant authorities.

Monitor passport, work permit and medical examination expiry dates.

Assist with foreign worker welfare and related matters.

Manage and monitor Company-provided employee hostels and accommodation.

Maintain accurate records of hostel occupants and room allocation.

Coordinate check-in, check-out and room allocation.

Monitor hostel cleanliness, maintenance, facilities and general living conditions.

Liaise with hostel owners, landlords, contractors and service providers.

Conduct regular hostel inspections and follow up on identified issues.

Ensure employees comply with hostel rules and regulations.

Handle hostel-related complaints and resolve issues accordingly.

Monitor hostel rental, utilities, maintenance costs and related expenses.

Maintain proper hostel inspection, occupancy and payment records.

Ensure hostel arrangements comply with applicable legal, safety and Company requirements.

6. HR Compliance

Support RBA, ISO, customer and internal audits.

Maintain proper HR records and supporting documents.

Assist in ensuring HR practices comply with Company policies and applicable employment requirements.

7. General Administration

Support general HR and office administration.

Maintain proper filing and documentation.

Assist with employee welfare and Company activities.

Liaise with external vendors and service providers where required.

Perform other duties assigned by management.

Requirements

Diploma/Degree in Human Resources, Business Administration or related field.

Minimum 2-3 years of HR generalist experience, preferably in a manufacturing environment.

Good knowledge of HR practices and Malaysian employment requirements.

Experience in foreign worker and hostel management is an advantage.

Good communication and interpersonal skills.

Good Microsoft Office skills, especially Excel and Word.

Able to work independently, manage multiple tasks and meet deadlines.

Good command of Bahasa Malaysia and English. Ability to communicate in Mandarin is an added advantage.

C-Pak is a dynamic company built on a strong spirit of innovation, continuous improvement and service. Starting in Singapore in 1991 and since expanded into manufacturing in Malaysia, we design and produce tape & reel products, matrix trays, injection molded engineering plastic products and compounded resins for SURFACE MOUNTED and other electronic device

C-Pak is a dynamic company built on a strong spirit of innovation, continuous improvement and service. Starting in Singapore in 1991 and since expanded into manufacturing in Malaysia, we design and produce tape & reel products, matrix trays, injection molded engineering plastic products and compounded resins for SURFACE MOUNTED and other electronic device