Maintenance Manager

Torto Food Industries (M) Sdn Bhd; Seberang Perai; On-site; MYR 120,000 - 180,000; Full time

Job summary

Torto Food Industries (M) Sdn Bhd is seeking a Maintenance Manager to lead the maintenance and facilities team in a busy confectionery plant in Malaysia. You will align maintenance with production goals, drive KPIs, and manage cross-functional safety and quality interfaces.

Responsibilities include planning preventive maintenance, supervising root-cause analyses, and implementing condition-based maintenance using machine data. Strong leadership and ERP/CMMS/MES skills are essential.

Qualifications

• Bachelor’s degree in Industrial or Mechanical Engineering or related field.
• Minimum 5 years of maintenance/operations experience in manufacturing.
• Experience managing production automation and plant systems.
• Excellent communication, leadership and problem-solving skills, including RCA.
• Proficient in CMMS, ERP, MES, Excel; knowledge of AutoCAD.
• Ability to work independently with multi-tasking and minimal supervision.

Responsibilities

• Lead, coach, and develop the maintenance and facilities team including external contractors.
• Align maintenance and production goals with plant productivity, quality, safety, and cost objectives.
• Drive team accountability and performance via KPIs and structured performance reviews.
• Coordinate cross-functional communication with Production, QA/QC, R&D, and Safety.
• Plan, schedule, and execute preventive, corrective, and predictive maintenance.
• Maintain detailed breakdown reporting and lead RCA for recurring failures.
• Implement condition-based maintenance using machine data and trends.
• Oversee calibration, lubrication, alignment, and safety compliance.
• Analyse machine cycle time, downtime, availability, and efficiency (OEE).
• Monitor performance data and develop improvement plans to increase machine utilisation.
• Identify bottlenecks and opportunities to reduce cycle time and improve throughput.
• Conduct time & motion studies for dough preparation, tray handling, and packaging.
• Set standard cycle times, manpower norms, and batch sizes.
• Work with production to optimise workflows and reduce waste.
• Champion 3S/4S/5S, reduce downtime and waste, and drive best practices.
• Suggest manpower allocation and staffing plans aligned with demand and schedules.
• Collaborate with suppliers on dough mixers, ovens, conveyors, and packing machines.
• Maintain spare parts inventory and manage service contracts with OEMs.
• Develop maintenance budgets, forecasts, and periodic reports; ensure GMP/HACCP/ISO compliance.
• Design hygienic layouts and minimise contamination risk; address cross-contamination concerns.
• Report risks to Director for immediate action; perform ad hoc tasks as needed.

Skills

Leadership

Problem solving

Root cause analysis

Communication

Team management

Automation

CMMS

ERP

MES

Excel

AutoCAD

Education

Bachelor’s Degree in Industrial/Mechanical Eng

Tools

CMMS

ERP

MES

Excel

AutoCAD

Job description

Lead, coach, and develop the maintenance and facilities team, including external contractors.

Align maintenance and production goals with plant productivity, quality, safety, and cost objectives.

Drive team accountability and performance via KPIs and structured performance reviews.

Coordinate cross-functional communication with Production, QA/QC, R&D, and Safety.

2. Maintenance Operations & Strategy

Plan, schedule, and execute preventive, corrective, and predictive maintenance activities.

Maintain detailed breakdown reporting and lead root‑cause analysis (RCA) for recurring failures.

Implement condition‑based maintenance practices using machine data and performance trends.

Oversee machine calibration, lubrication, alignment, and safety compliance.

Analyse machine cycle time, downtime, availability, and efficiency (OEE).

Monitor performance data and develop actionable improvement plans to increase machine utilisation.

Identify bottlenecks and opportunities to reduce cycle time and improve throughput.

Conduct time & motion studies for dough preparation, tray handling, and packaging (flow wrap, tray pack, tin pack).

Set standard cycle times, manpower norms, and batch sizes.

Work with production to optimise workflows and reduce waste.

4. Continuous Improvement & Lean Manufacturing

Champion 3S/4S/5S workplace organisation and visual management practices.

Reduce downtime, excess inventory, waiting time, and overbaking losses.

Drive efficiency improvement projects and best practices in standard maintenance routines.

5. Manpower Planning & Analysis

Suggest manpower allocation based on machine condition, workload, and production schedules.

Develop staffing plans aligned with plant demand, preventive cycles, and high‑critical equipment.

Adjust workforce deployment dynamically to mitigate downtime risks.

6. Equipment & Layout Planning

Collaborate with suppliers on dough mixers, wire-cut/rotary moulders, tunnel ovens, cooling conveyors, and packing machines.

Ensure optimal material flow and machine accessibility for production efficiency and hygiene.

7. Spare Parts & Vendor Management

Maintain optimal spare parts inventory, monitor usage, lead times, costs, and reorder levels.

Evaluate and manage service contracts with OEMs and external technicians.

Ensure vendor compliance with quality, safety, and delivery requirements.

8. Budgeting, Reporting, Compliance & Food Safety

Develop, manage, and track maintenance budgets and capital expenditures.

Prepare periodic performance reports, dashboards, and maintenance forecasts.

Ensure compliance with food industry regulations, safety standards, GMP, HACCP, ISO 22000, and FSSC 22000.

Maintain accurate documentation of work orders, maintenance logs, and equipment histories.

Design hygienic plant layouts and optimise material flow to minimise contamination risk.

Reduce cross-contamination, especially for allergens such as milk, nuts, and eggs.

Optimise metal detection and check-weigh systems for product safety and efficiency.

To report any risks or any evidence of unsafe or out-of-specification product, equipment, packaging or raw materials to the Director / Executive Director to enable the resolution of issues requiring immediate action.

To perform ad hoc tasks assigned by the superior / management from time to time.

Requirements:

Candidate must possess at least a Bachelor’s Degree in Industrial Engineering, Mechanical Engineering, or a related field.

Minimum of 5 years’ experience in maintenance or operations, preferably in a manufacturing environment.

Experience managing teams responsible for production automation, equipment maintenance, and plant systems.

Excellent communication, interpersonal, leadership, and problem-solving skills, including root-cause analysis.

Proficient in CMMS, ERP, MES, Excel, statistical analysis tools, and general computer applications.

Knowledge in computer usage, including AutoCAD drawing, email, PowerPoint presentation, Excel data analysis, and report writing.

Able to work independently with minimum supervisionand well-equipped with a multi-tasking ability.

Established in 1989, from a small residential house to 12000 sq ft factory produced biscuit products in Northern Malaysia. Torto Food has now surreptitiously evolved to one of a leading confectionery producer in Malaysia. We have over 20 years of biscuit experiences and successfully established a strong foothold in the food industry in Malaysia and also built up a wide international market exporting to over 60 countries in Asia, Europe, Africa, America and other parts of the world.

Torto Food maintains its competitiveness through endless upgrading of its operations, marketing, sales and distribution, research and development, and most importantly, capital-intensive investments.

In order to stay ahead of the competition, Torto Food is well equipped both internally and externally. Despite heavy internal investment with world class automation. We a lot of effort to increase the market branding all around the world.

Established in 1989, from a small residential house to 12000 sq ft factory produced biscuit products in Northern Malaysia. Torto Food has now surreptitiously evolved to one of a leading confectionery producer in Malaysia. We have over 20 years of biscuit experiences and successfully established a strong foothold in the food industry in Malaysia and also built up a wide international market exporting to over 60 countries in Asia, Europe, Africa, America and other parts of the world.

Torto Food maintains its competitiveness through endless upgrading of its operations, marketing, sales and distribution, research and development, and most importantly, capital-intensive investments.

In order to stay ahead of the competition, Torto Food is well equipped both internally and externally. Despite heavy internal investment with world class automation. We a lot of effort to increase the market branding all around the world.

What can I earn as a Maintenance Manager