HR & Admin Manager

SPHINX PRECISION SDN. BHD.; Puchong; On-site; MYR 120,000 - 180,000; Full time

Job summary

SPHINX PRECISION SDN. BHD. is seeking an HR & Admin Manager to lead HR and administrative operations within our Malaysia-based manufacturing environment. You will drive people processes, policy development, and organizational excellence while partnering with management and HODs.

The role requires hands-on leadership, strong knowledge of Malaysian employment laws, and a track record in payroll, foreign worker management, and performance management to support growth.

Qualifications

• Diploma/Degree in Human Resources Management, Business Administration, Management or a related discipline.
• Minimum 5 years of managerial experience in Human Resources, preferably in a manufacturing environment.
• Strong knowledge of Malaysian employment laws, statutory requirements and HR best practices.
• Hands-on experience in payroll, employee relations, disciplinary matters and foreign worker management.
• Experience in managing annual performance appraisals, KPI/performance management, training & development and employee competency management.

Responsibilities

• Lead and manage the full spectrum of HR & Administration functions.
• Manage recruitment, onboarding, confirmation, promotion, transfer, resignation and employee exit processes.
• Oversee payroll, attendance, overtime, leave, statutory contributions and HR records.
• Manage foreign worker administration, including work permits, renewals, FOMEMA, accommodation and related matters.
• Handle employee relations, grievances, disciplinary matters, counselling and performance issues.
• Ensure compliance with Malaysian employment laws, statutory requirements and Company policies.
• Develop, review and maintain HR policies, Employee Handbook, employment contracts, SOPs and HR procedures.
• Manage the annual performance appraisal process, including appraisal planning, coordination with HODs, performance review and follow-up actions.
• Plan and coordinate employee training & development, including annual training plans, training needs analysis, training effectiveness evaluation and training records.
• Manage the Employee Competency Matrix, competency assessments and development plans in coordination with HODs.
• Coordinate employee KPI and performance management processes.
• Support ISO 9001, customer and internal/external audits relating to HR, training and employee competency.
• Manage general administration, including office facilities, company assets, hostels and company vehicles.
• Prepare HR reports, manpower planning and workforce analysis for Management.
• Provide HR advice and support to Management and HODs on employee and organisational matters.
• Lead and supervise the HR & Admin team.
• Perform other duties as assigned by Management.

Skills

Leadership

Payroll management

Employee relations

Policy development

Performance management

Recruitment & onboarding

Education

Diploma/Degree in HR Management or related

Tools

HRIS/payroll systems

MS Office

Job description

Sphinx Precision Sdn Bhd is a growing precision engineering company specializing in the fabrication of medium- to high-complexity precision metal machining parts. We serve customers across diverse industries with a strong commitment to quality, continuous improvement, and customer satisfaction.

We are looking for a proactive and detail-oriented HR & Admin Manager to support our daily human resources and administrative operations. If you enjoy working in a fast-paced manufacturing environment and are passionate about people and organizational excellence, we'd love to hear from you.

Job Responsibilities

Lead and manage the full spectrum of HR & Administration functions.

Manage recruitment, onboarding, confirmation, promotion, transfer, resignation and employee exit processes.

Oversee payroll, attendance, overtime, leave, statutory contributions and HR records.

Manage foreign worker administration, including work permits, renewals, FOMEMA, accommodation and related matters.

Handle employee relations, grievances, disciplinary matters, counselling and performance issues.

Ensure compliance with Malaysian employment laws, statutory requirements and Company policies.

Develop, review and maintain HR policies, Employee Handbook, employment contracts, SOPs and HR procedures.

Manage the annual performance appraisal process, including appraisal planning, coordination with HODs, performance review and follow-up actions.

Plan and coordinate employee training & development, including annual training plans, training needs analysis, training effectiveness evaluation and training records.

Manage the Employee Competency Matrix, competency assessments and development plans in coordination with HODs.

Coordinate employee KPI and performance management processes.

Support ISO 9001, customer and internal/external audits relating to HR, training and employee competency.

Manage general administration, including office facilities, company assets, hostels and company vehicles.

Prepare HR reports, manpower planning and workforce analysis for Management.

Provide HR advice and support to Management and HODs on employee and organisational matters.

Lead and supervise the HR & Admin team.

Perform other duties as assigned by Management.

Requirements

Diploma/Degree in Human Resources Management, Business Administration, Management or a related discipline.

Minimum 5 years of managerial experience in Human Resources, preferably in a manufacturing environment.

Proven experience in managing the full spectrum of HR & Administration functions.

Strong knowledge of Malaysian employment laws, statutory requirements and HR best practices.

Hands‑on experience in payroll, employee relations, disciplinary matters and foreign worker management.

Experience in managing annual performance appraisals, KPI/performance management, training & development and employee competency management.

Experience in manpower planning, recruitment and employee lifecycle management.

Exposure to ISO 9001, customer audits and internal/external audits is an added advantage.

Strong leadership, communication, interpersonal, analytical and problem‑solving skills.

Proficient in Microsoft Office and HRIS/payroll systems.

Able to work independently, lead the HR & Admin team and work closely with Management and HODs.

High level of integrity and ability to handle confidential and sensitive employee matters professionally.

Why Join Us?

Key HR role working closely with Management and Department Heads.

Opportunity to lead and improve HR systems, policies and processes.

Exposure to both operational and strategic HR management in a manufacturing environment.

Career development opportunities as the organisation grows.

If you are passionate about building a positive workplace culture while ensuring efficient HR and administrative operations, we encourage you to apply and grow your career with us.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• What's your expected monthly basic salary?
• How many years' experience do you have as a Human Resources and Administration Manager?
• Which of the following types of qualifications do you have?

Manufacturing 51-100 employees

About SPHINX

We have 15 years experience in Engineering Solution.

Sphinx Precision Sdn. Bhd. has been established since 2007. Our core business are manufacturing of high precision tools to our customer globally.

Our SERVICES

Fabrication:

We are capable of fabricate high precision metal machining parts.

Machines

We are equipped with high precision machines.

Quality

We deliver a good quality products to our customer.

Our FACILITIES

Our machinery in production floor include CNC Milling, CNC Turning, Grinding, Conventional Milling and Conventional Lathe Machines. CNC Milling also equip with Indexers unit which ease the machining processes.

About SPHINX

We have 15 years experience in Engineering Solution.

Sphinx Precision Sdn. Bhd. has been established since 2007. Our core business are manufacturing of high precision tools to our customer globally.

Our SERVICES

Fabrication:

We are capable of fabricate high precision metal machining parts.

Machines

We are equipped with high precision machines.

Quality

We deliver a good quality products to our customer.

Our FACILITIES

Our machinery in production floor include CNC Milling, CNC Turning, Grinding, Conventional Milling and Conventional Lathe Machines. CNC Milling also equip with Indexers unit which ease the machining processes.

What can I earn as a Human Resources and Administration Manager