HR & Admin Manager

Auto Elegance Sdn Bhd; Petaling Jaya; On-site; MYR 120,000 - 180,000; Full time

Job summary

Auto Elegance Sdn Bhd, a GWM authorised dealer in Malaysia, seeks an experienced HR & Administration Manager to lead recruitment, onboarding, employee relations, payroll coordination, and office administration. You will build structured HR and admin processes to support growth and ensure day-to-day operations run smoothly.

You will develop policies, manage performance, and coordinate with external partners; ensure compliance with Malaysian employment laws; and partner with department heads to

Qualifications

• Minimum 5 years of HR and administration experience.
• At least 2 years in a managerial role.
• Strong knowledge of Malaysian employment law and HR best practices.
• Experience establishing or strengthening HR processes in growing organisations.
• Excellent interpersonal, communication and problem-solving skills.

Responsibilities

• Develop and implement HR strategies, policies and procedures aligned with business needs.
• Manage recruitment, onboarding, employee relations and policy administration.
• Coordinate payroll inputs, attendance, leave, claims and HR data accuracy.
• Oversee office administration, filing, memos and records management.
• Prepare HR reports and support audit or management review.

Skills

HR & Admin exp

Managerial exp

Malaysian law

Bachelor degree

Mandarin/English

Education

Bachelor's degree in HR/BA/Management

Job description

GWM – Auto Elegance Sdn Bhd (Authorised Dealer)

Auto Elegance Sdn Bhd is an authorised dealership for GWM (Great Wall Motor) vehicles in Malaysia. GWM is a global automotive brand offering electric vehicles (EVs), SUVs, and off road SUVs under nameplates such as ORA, HAVAL, WEY, and TANK. From our showrooms in Petaling Jaya, Selangor and Skudai, Johor Bahru, we are focused on delivering a modern, customer centric experience for Malaysia’s passenger vehicle market.

We are active in both conventional and electric mobility, giving our team exposure to a wide range of products, customers, and career paths within the automotive sector.

As our operations continue to grow, we are looking for an experienced HR & Administration Manager to lead our people and administration functions, and to support the development of a structured, professional, and efficient workplace.

Role Overview

As the HR & Administration Manager, you will be responsible for managing the full spectrum of human resources and administration functions for Auto Elegance. This includes recruitment, onboarding, employee relations, HR policies, performance management, staff records, payroll coordination, and office administration.

You will play an important role in building structured HR and administrative processes that support business growth, maintain compliance, and ensure the day to day operations of the company run smoothly.

Key Responsibilities

1. Human Resources Management

Develop and implement HR strategies, policies, and procedures aligned with business needs.

Manage the full recruitment cycle, including manpower planning, job postings, screening, interviews, offer preparation, and onboarding.

Handle employee lifecycle matters, including confirmation, transfer, promotion, resignation, and offboarding.

Maintain accurate employee records, HR files, and confidential documentation.

Support performance management processes, including probation review, performance discussions, and staff development follow-up.

Handle employee relations matters professionally and support the resolution of workplace issues.

2. Payroll, Benefits & Compliance

Coordinate payroll inputs, attendance, leave records, claims, and other HR data accurately and on time.

Support staff benefits, allowances, and welfare administration.

Ensure compliance with Malaysian employment laws, statutory requirements, and internal company policies.

Liaise with external parties such as payroll vendors, legal advisors, or relevant authorities when required.

Assist in preparing HR-related reports and supporting documents for audit or management review.

3. Administration & Office Operations

Oversee office administration, including supplies, filing systems, company letters, and general office upkeep.

Coordinate with internal departments to ensure smooth daily administrative support.

Manage company documentation, internal memos, and general administrative records.

Support management on ad hoc administrative and operational matters when required.

4. Policy, Process & Organisational Setup

Build, review, and improve HR and administrative SOPs, workflows, and policies.

Support the setup of a more structured and professional HR and administration framework for a growing organisation.

Improve documentation, tracking, and reporting practices for better operational control.

5. Reporting & Stakeholder Coordination

Prepare regular HR and administrative reports, including recruitment status, headcount, attendance, and turnover updates.

Work closely with department heads to understand hiring needs and operational priorities.

Act as a key contact point for employees and management on HR and administration matters.

Requirements

Minimum 5 years of relevant experience in HR and administration, with at least 2 years in a managerial or independent HR role.

Experience handling the full spectrum of HR functions, including recruitment, onboarding, employee relations, and policy administration.

Good knowledge of Malaysian employment law and HR best practices.

Experience in setting up or strengthening HR processes in a growing organisation is an advantage.

Strong sense of responsibility, good execution ability, and willingness to learn.

Mature, organised, and able to handle confidential matters with professionalism and discretion.

Strong interpersonal, communication, and problem solving skills.

Able to work independently in a fast paced environment and support multiple departments effectively.

Language: Proficiency in Mandarin (to converse with HQ) and English; Bahasa Malaysia is an advantage.

Bachelor’s degree in Human Resources, Business Administration, Management, or a related field.

Why Join Us?

Be part of a growing automotive business representing a modern global vehicle brand.

Opportunity to shape and strengthen HR and administration functions in an expanding organisation.

Exposure to both traditional automotive operations and the evolving EV landscape.

Hands on role with real ownership and visibility across the business.