HR & Admin Executive

Lemonfridge Studio Sdn Bhd; Selangor; On-site; MYR 42,000 - 66,000; Full time

Job summary

Lemonfridge Studio Sdn Bhd in Malaysia is seeking an HR & Admin Executive to handle daily HR functions, office administration, and internal events. You will maintain employee records, support onboarding/offboarding, and coordinate company activities to foster a vibrant team culture.

The role requires 2–3 years in HR/HR Admin, proficiency in Microsoft Office, Slack, and Google Workspace, and strong organizational skills.

Qualifications

• Diploma or Bachelor’s Degree in HRM, Business Administration, or related field.
• Minimum 2 to 3 years of relevant experience in HR/HR Admin or Office Ops.
• Proficient in Microsoft Office, Slack, and Google Workspace.
• Experience using HRMS systems (e.g., Infotech HRMS) is an added advantage.
• Fluent in written and spoken English and Bahasa Malaysia; Mandarin an added advantage.

Responsibilities

• Coordinate recruitment activities including job postings, candidate sourcing, resume screening, and interview scheduling with hiring managers.
• Maintain candidate records and assist in ensuring a smooth recruitment process from application to onboarding.
• Manage employee onboarding processes including preparing employment documents and orientation sessions.
• Coordinate offboarding activities including exit interviews and return of company assets.
• Plan and execute internal events (town halls, team-building, celebrations, annual dinners) and liaise with vendors.
• Support Learning & Development by coordinating training schedules and tracking records.
• Maintain and update employee records, HR databases, and documentation for accuracy and compliance.
• Update Google Calendar with employee-related events and milestones; manage leave and attendance in HRMS.
• Schedule internal meetings (appraisals, performance reviews) and assist with HR projects as needed.
• Provide first-level HR policy inquiries and general administrative support.

Skills

Recruitment coordination

Event management

L&D administration

HR administration & support

Multitasking

Confidentiality

Education

Diploma or Bachelor’s Degree in HRM/Business Admin

Tools

Microsoft Office

Slack

Google Workspace

Infotech HRMS

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Company Overview:
Lemonfridge Studio is a creative interior design studio focused on delivering thoughtful, functional, and well-crafted spaces. We empower our designers to take ownership of their work, grow their personal brand, and thrive in a collaborative, fast-paced environment.

Role Summary
We are looking for a proactive and organized HR & Admin Executive to manage our daily HR functions, office administration, and internal company events. In this role, you will ensure smooth workplace operations, maintain accurate employee records, and play a key role in coordinating company activities that foster a vibrant team culture.

Job Responsibilities:
Recruitment & Talent Coordination

Coordinate recruitment activities including job postings, candidate sourcing, resume screening, and interview scheduling with hiring managers.

Maintain candidate records and assist in ensuring a smooth recruitment process from application to onboarding.

Onboarding & Offboarding

Manage employee onboarding processes including preparing employment documentation, coordinating orientation sessions, and ensuring a positive onboarding experience for new hires.

Coordinate offboarding activities including exit interviews, documentation processing, and ensuring the return of company assets.

Event Management

Coordinate, plan, and execute all preparations and logistical arrangements for internal corporate events, including town halls, team-building activities, festive celebrations, and annual dinners.

Source, negotiate, and liaise with external vendors to identify suitable company event packages, compile quotation details, and recommendations.

Gather post-event employee feedback through surveys, and compile event reviews.

Learning & Development (L&D)

Assist management in researching external training programs and coordinating training logistics/schedules to support employee upskilling.

Maintain and track employee training records and certifications to support the future growth of the company's training framework.

HR Administration & Support

Maintain and update employee records, HR databases, and documentation to ensure accuracy and compliance.

Update the company’s Google Calendar with employee-related events, milestones, and company activities.

Maintain and update employee leave and attendance records in the HRMS system, monitor irregularities, and escal….

Coordinate and schedule internal company meetings, including mid-year appraisals, year-end performance reviews, and other administrative or departmental meetings as required.

Handle office administration, facilities, and company assets.

Provide first-level support for employee inquiries related to HR policies, leave matters, and general HR processes.

Assist with HR projects, audits, and other administrative tasks as assigned.

Job Requirements:

Diploma or Bachelor’s Degree in Human Resource Management, Business Administration, or related field.

Minimum 2 to 3 years of relevant experience in Human Resources, HR Administration, or Office Operations.

Proficient in Microsoft Office, Slack, and Google Workspace.

Experience using HRMS systems (e.g., Infotech HRMS) will be an added advantage.

Fluent in written and spoken English and Bahasa Malaysia. Proficiency in Mandarin will be an added advantage.

Basic knowledge and experience of Learning & Development (L&D) administration, such as coordinating training schedules and tracking employee records is an added advantage.

Strong organizational and time management skills with high attention to detail.

Able to work independently while managing multiple tasks in a fast-paced environment.

Responsible, proactive, and able to maintain confidentiality when handling sensitive employee information.