Logistics HR & Admin Specialist

Rhenus Logistics; Selangor; On-site; MYR 52,000 - 68,000; Full time

Job summary

Rhenus Logistics Sdn Bhd is seeking an HR & Admin Executive to join our Shah Alam team. This is a full‑time role supporting day‑to‑day operations, payroll, recruitment, onboarding, and compliance within our logistics facility.

You will coordinate HRIS systems (SQL Payroll, Workday), manage statutory submissions, and liaise with government agencies. Strong organisation and bilingual communication are essential for success in this role.

Qualifications

• Diploma or Degree in Human Resource Management, Business Administration, or a related field.
• Minimum 3–5 years of HR and/or administrative experience in Malaysia.
• Working knowledge of Malaysian employment law and statutory requirements.
• Proficient in SQL Payroll, Workday or equivalent HRIS, and Microsoft Office—especially Excel.

Responsibilities

• Oversee office facilities, building maintenance, pantry procurement, fixed asset tracking, and monthly inventory reporting.
• Prepare annual sustainability, SHC, and WPI reports; support ISO internal audits and maintain quality management documentation.
• Coordinate business travel arrangements, process expense claims, and manage training registrations and HRD Corp submissions.
• Manage end-to-end recruitment — job postings, screening, interviews, offer negotiation, and contract preparation.
• Handle full employee onboarding and offboarding, including IT access, HR orientation, P-file management, and tax clearance.
• Process monthly payroll in SQL Payroll, including timekeeping, statutory payments (EPF, SOCSO, EIS, PCB), and payslip generation.
• Maintain accurate HR records and submit monthly reports to management, Finance, and Regional HR — headcount, PE accrual, and payroll summaries.
• Administer employee medical and insurance benefits, including enrolment, terminations, and claims coordination.
• Support the performance appraisal cycle, probation reviews, and annual KPI-setting process.
• Manage employee relations matters — handle grievances, coordinate investigations, and organise engagement activities.
• Liaise with government agencies for statutory submissions and compliance; renew licences and permits with zero lapses.

Skills

Organisational skills

Bilingual (English & Bahasa Malaysia)

Education

Diploma or degree in HRM/Business Admin

Tools

SQL Payroll

Workday

Excel

Job description

Rhenus Logistics Sdn Bhd is seeking an HR & Admin Executive to join our Shah Alam team. This is a full‑time role supporting day‑to‑day operations, payroll, recruitment, onboarding, and compliance within our logistics facility.

You will coordinate HRIS systems (SQL Payroll, Workday), manage statutory submissions, and liaise with government agencies. Strong organisation and bilingual communication are essential for success in this role.