HR & Admin Executive

E Frigo (M) Sdn Bhd; Puchong; On-site; MYR 39,000 - 61,000; Full time

Job summary

E Frigo (M) Sdn Bhd is a rapidly expanding refrigeration solutions provider seeking an HR & Admin Executive to join our Puchong team. The role focuses on maintaining employee records, onboarding, payroll support, and HR reporting.

Ideal candidate holds a Diploma or Degree in HR or related field with experience in HR/administration, and familiarity with Infotech HR systems. Proficiency in English and Bahasa Malaysia, with Mandarin a plus, is preferred.

Qualifications

• Diploma or degree in HR, business administration or related field.
• Relevant HR and/or office admin experience preferred.
• Experience with Infotech HR/Payroll/Attendance system is a plus.
• Familiar with Malaysian employment practices, payroll and attendance.
• Proficient in Microsoft Excel, Word, and Outlook.
• Able to communicate in English and Bahasa Malaysia; Mandarin an advantage.
• Organised, detail-oriented and able to handle confidential information.
• Capable of independent work and task follow-through.

Responsibilities

• Maintain and update employee records and HR documentation.
• Handle onboarding and exit/clearance procedures.
• Prepare offer letters, confirmations and HR correspondence.
• Manage attendance, leave, overtime, and payroll records.
• Generate HR reports for management review.
• Assist in recruitment including job ads and interviews.
• Maintain records for foreign workers (passports, permits, etc.).

Skills

Communication

Attention to detail

Time management

Organisational skills

Education

Diploma/Degree in HR or related field

Tools

Infotech HR/Payroll System

Infotech Mobile App

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

E Frigo (M) Sdn Bhd is a rapidly expanding company in commercial refrigeration providing solutions to both MNC and local retailers on cold chain systems. We are seeking an HR & Admin Executive to join our team in a rewarding and challenging role.

Key responsibilities

• Maintain and update employee records, personal particulars, employment contracts and HR documentation
• Handle new employee onboarding and employee exit/clearance procedures
• Prepare offer letters, confirmation letters and other HR correspondence
• Maintain employee leave, attendance, overtime and absenteeism records
• Monitor probation periods, contract expiry dates, work permits and other important employee-related deadlines
• Manage and maintain employee information using the Infotech HR / Payroll system and mobile application
• Check and verify attendance and OT records before monthly payroll processing
• Generate attendance, leave, overtime, payroll and other HR reports for management review
• Assist in recruitment, including job advertisements, candidate screening and interview arrangements
• Maintain records for foreign workers, including passports, work permits, levy, insurance and accommodation documentation

About you

• Diploma/Degree in Human Resources, Business Administration or related field
• Relevant experience in HR and/or office administration is preferred
• Experience with Infotech HR/Payroll/Attendance system and Infotech Mobile App is an added advantage
• Familiar with Malaysian employment practices, payroll, attendance, leave and overtime administration
• Good knowledge of Microsoft Excel, Word and Outlook
• Able to communicate effectively in English and Bahasa Malaysia; Mandarin is an added advantage
• Organised, detail-oriented and able to handle confidential information
• Able to work independently and follow up on tasks until completion