HR - Admin Assistant Manager - Manager

Guardian South East Asia; Kuala Lumpur; On-site; MYR 60,000 - 84,000; Full time

Job summary

Guardian South East Asia in Kuala Lumpur is seeking an office-based HR and Admin professional to ensure administrative, finance and HR matters are sustained for smooth operations. You are expected to maintain employee records, manage attendance, process payroll, and handle end-to-end recruitment and onboarding.

The role requires a Diploma/Degree in HR or related field and at least 2 years of relevant experience, with high discretion handling confidential information.

Qualifications

• Diploma/Degree in HR, Business Administration, Operations management or equivalent.
• At least 2 years of experience in administrative or operations role.
• Malaysian only; highly discreet with private information.

Responsibilities

• Maintain employee records, contracts and HR documentation to be audit-ready.
• Manage attendance, leave entitlements and employee HR matters.
• Prepare offer letters, contracts and onboarding documents with accuracy.
• Oversight of end-to-end recruitment from sourcing to offers.
• Coordinate onboarding and offboarding processes and orientation.
• Process monthly payroll and statutory contributions; ensure compliance.
• Submit statutory reports (Borang A, 8A, CP39) during tax season.
• Review overtime and travel claims; coordinate staff travel with Finance.
• Manage petty cash, office supplies, asset management, and procurement.
• Liaise with government bodies, external parties, and service providers.

Skills

HR Administration

Payroll processing

Recruitment

Onboarding

Communication

Attention to detail

Education

Diploma/Degree in HR or related

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

The main purpose of this role is to ensure administrative; finance and HR matters and processes is sustained for smooth operations. This is an office-based role that requires excellent attendance and punctuality is essential. You are expected to:

HR

• Ensure accurate employee records, contracts, and HR documentation are always maintained and kept audit ready.
• Manage attendance records, leave entitlements, and employee related HR matters, resolving issues and discrepancies directly.
• Prepare, review, and issue offer letters, employment contracts, and onboarding documentation, ensuring accuracy and compliance.
• Manage end to end recruitment process from sourcing, screening, interviews, and managing the hiring process through to offer.
• Handle employee onboarding and offboarding processes, including new joiner orientation, induction programs, and exit procedures.
• Process and finalize monthly payroll, ensuring timely and accurate submission of statutory contributions (EPF, SOCSO, EIS, PCB) and compliance with statutory requirements.
• Prepare and submit statutory reports (Borang A, 8A, CP39) and EA forms during tax season, liaising with authorities as needed.

Admin

• Review and verify staff overtime and travel claims prior to HQ processing.
• Coordinate and manage staff travel arrangements, including flight and hotel bookings, working closely with finance department.
• Manage monthly petty cash, ensuring proper documentation and timely reconciliation.
• Manage office administration, including access control, asset management, and procurement of office supplies and consumables.
• Liaise directly with government bodies, external parties, and service providers.

Qualifications, Skills and Experience:

• Diploma/Degree in HR, Business Administration, Operations management or equivalent
• At least 2 years of experience in administrative role or operations management
• Highly discreet in managing private and confidential information
• Malaysian ONLY

Other Attributes:

• Ability to work effectively in a team and respond cooperatively to the requirements of other colleagues
• Good interpersonal skills with a positive attitude and enthusiasm for continuous improvement
• Ability to operate and plan in a rapidly changing environment
• Ability to work independently with minimal supervision