HR & Admin Executive

Beckhoff Automation Sdn Bhd; Petaling Jaya; On-site; MYR 42,000 - 72,000; Full time

Job summary

Beckhoff Automation Sdn Bhd in Malaysia invites a proactive Human Resources and Administration Executive to manage end-to-end recruitment, onboarding, and HR operations in a fast-paced, international environment.

You will maintain employee records, handle attendance, leave, training, and performance processes, ensure compliance with local labour laws, and support budgeting and administrative tasks across the company.

Qualifications

• Bachelor’s degree in human resources, business administration, or related field.
• At least 1-2 years of experience in human resources and administration roles.
• Proficient in Microsoft Office suite (Word, Excel, PowerPoint) and basic office equipment.
• Knowledge of local labour laws and HR best practices.
• Ability to handle sensitive and confidential information with discretion.
• Problem-solving and conflict resolution skills.
• Excellent communication and interpersonal skills.
• Proactive and able to work independently as well as part of a team.
• Positive attitude and ability to work in a fast-paced environment.
• Ability to multitask and prioritize effectively.

Responsibilities

• Manage end-to-end recruitment and onboarding activities, including job postings, candidate sourcing, interviews, reference checks, and induction programmes.
• Support employer branding initiatives through job portals, social media platforms, career fairs, and university engagement activities.
• Maintain accurate and up-to-date employee records and HR databases.
• Monitor and administer employee attendance, leave, probation, confirmation, and training records.
• Coordinate probation reviews and employee confirmation processes with department managers.
• Prepare employment contracts, confirmation letters, warning letters, and other HR-related correspondence.
• Provide HR guidance and support to employees on employment-related matters, policies, and procedures.
• Assist in employee performance management, appraisal processes, and performance improvement initiatives.
• Handle employee exits, including resignation documentation, exit interviews, and clearance procedures.
• Ensure confidentiality and proper handling of all employee information.
• Assist in ad-hoc HR and administrative tasks as needed.
• Assist in the preparation of annual budgets related to HR and administrative expenses.

Skills

MS Office

Communication

Multitasking

Teamwork

Education

Bachelor’s degree in human resources, business administration, or related field

Tools

HR databases

Job description

Beckhoff Automation develops open automation systems based on proven PC-based control technology. Its product portfolio includes industrial PCs, I/O and fieldbus components, drive technology, automation software, machine vision hardware, and control cabinet-free automation solutions. These products can be used individually or integrated into a complete, compatible control system across various industries.

As a global automation leader with over 5,450 employees worldwide, Beckhoff is expanding in Malaysia and invites motivated professionals to be part of our exciting growth journey.

Responsibilities:

Human resources management:

Manage end-to-end recruitment and onboarding activities, including job postings, candidate sourcing, interviews, reference checks, and induction programmes.

Support employer branding initiatives through job portals, social media platforms, career fairs, and university engagement activities.

Maintain accurate and up-to-date employee records and HR databases.

Monitor and administer employee attendance, leave, probation, confirmation, and training records.

Coordinate probation reviews and employee confirmation processes with department managers.

Prepare employment contracts, confirmation letters, warning letters, and other HR-related correspondence.

Provide HR guidance and support to employees on employment-related matters, policies, and procedures.

Assist in employee performance management, appraisal processes, and performance improvement initiatives.

Handle employee exits, including resignation documentation, exit interviews, and clearance procedures.

Ensure confidentiality and proper handling of all employee information

Training and development:

assist with career development planning and performance improvement initiatives.

Compliance and policy management:

Ensure compliance with company policies, employment legislation, statutory requirements, and workplace regulations.

Assist in updating and maintaining HR policies, procedures, employee handbooks, and HR documentation.

Coordinate work permit, employment pass, visa applications, and renewals where applicable.

Support internal and external audits by preparing HR and administration-related documentation.

Ensure proper record management and document retention practices.

Employee relations:

foster a positive work environment by supporting team building and resolving conflicts.

act as a liaison between employees and management, addressing concerns and providing solutions.

Administrative support:

handle day-to-day office administration, including managing office supplies, equipment, and facilities.

review and process staff claims, providing guidance on the claims process.

manage staff phones and laptops, including setup and troubleshooting of any issues.

coordinate staff travel arrangements, including hotel and flight bookings.

coordinate meetings, appointments, and company events.

ensure a smooth office environment by managing cleanliness, safety, and organization.

Other duties:

assist in ad-hoc hr and administrative tasks as needed.

assist in the preparation of annual budgets related to hr and administrative expenses.

Qualifications:

bachelor’s degree in human resources, business administration, or related field.

at least 1-2 years of experience in human resources and administration roles.

fresh graduates are encouraged to apply.

proficient in Microsoft office suite (Word, Excel, PowerPoint) and basic office equipment.

knowledge of local labour laws and hr best practices.

ability to handle sensitive and confidential information with discretion.

problem-solving and conflict resolution skills.

excellent communication and interpersonal skills.

proactive and able to work independently as well as part of a team.

positive attitude and ability to work in a fast-paced environment.

ability to multitask and prioritize effectively.

exciting tasks in an international environment with the technology leader in automation.

a future-proof job with an economically sound global player.

all the benefits that come with an owner-managed family company.

an open, family-oriented corporate culture.

room for personal growth and professional development.

Beckhoff implements open automation systems using proven PC-based control technology. The main areas that the product range covers are industrial PCs, I/O and fieldbus components, drive technology, automation software as well as control cabinet-free automation. Product ranges that can be used as separate components or integrated into a complete and mutually compatible control system are available for all sectors. Our New Automation Technology stands for universal and industry-independent control and automation solutions that are used worldwide in a large variety of different applications, ranging from CNC-controlled machine tools to intelligent building control.

New Automation Technology

Beckhoff implements open automation systems using proven PC-based control technology. The main areas that the product range covers are industrial PCs, I/O and fieldbus components, drive technology, automation software as well as control cabinet-free automation. Product ranges that can be used as separate components or integrated into a complete and mutually compatible control system are available for all sectors. Our New Automation Technology stands for universal and industry-independent control and automation solutions that are used worldwide in a large variety of different applications, ranging from CNC-controlled machine tools to intelligent building control.

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What can I earn as a Human Resources and Administration Executive