HR & Admin Executive

Hartamas Asset Management Sdn Bhd

Kuala Lumpur

On-site

MYR 36,000 - 60,000

Full time

14 days+

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Job summary

Hartamas Real Estate Group in Malaysia seeks a Human Resources and Administration Executive to manage HR operations and payroll, maintain records, and ensure compliance with policies. You will handle staffing requisitions, drafting job descriptions, performance appraisals, and onboarding for new hires, while coordinating with agencies and government bodies.

You will also maintain leaves, medical and attendance records, assist with employee benefits, and support training, events and internal

Qualifications

Fresh graduates encouraged to apply to this role.
Experience in HR or admin is not mandatory but helpful.

Responsibilities

Responsible for overall quality system in the Company’s HR
Understanding and executing staffing requisition, requirements and issues
Draft and update documents such as job descriptions, employee handbook, performance appraisal, forms, SOP, policies and other HR related documents
Sourcing candidates via recruitment agencies and online advertisements
Screening candidates by resumes shortlisting, virtual and personal interviews, with background verification
Issuing letters of offer/intent/employment to selected candidates
Maintain employees’ leaves, medical and attendance records; report absenteeism to Directors
Review and update employee filings such as medical insurance policies
Conduct orientation programs for new employees
Set up and update email addresses for new/resigned employees
Address grievances and implement corrective measures in work engagement
Conduct exit interviews to identify reasons for termination
Plan company events or activities with management approval
Organise training sessions to equip staff for duties; participate in payroll and statutory contributions
Involve in all HR matters including payroll and liaising with government agencies

Job description

1. Responsible for overall quality system in the Company’s Human Resources (HR);

2. Understanding and executing staffing requisition, requirements and issues;

3. Draft and update of documents such as job descriptions, employee handbook, performance appraisal, forms, SOP, policies and other HR related documents;

4. Sourcing candidates via recruitment agencies and job online advertisement;

5. Screening the candidates by resume shortlisting, virtual interview and personal interviews with coordination with the concerned party in the Company & background verification of the shortlisted candidates;

6. Issuing Letter of Offer/Intent/Employment to the selected candidate;

7. Maintain employees’ leaves, medical and attendance record. Keeping track of employees’ attendance / absenteeism and report to Directors;

8. Review, update and maintain proper filing such as employees’ medical insurance policies;

9. Conduct orientation program and briefing to new employee;

10. Setting up / Update / Forward email addresses for new employees and resigned employees;

11. Attending / Understanding employee’s grievances in their work engagement level and implement corrective measures for them;

12. Conduct exit interviews to identify reasons for employee’s termination;

13. Planning of company events or activities on occasions by the management’s approval;

14. Organising/coordinating training sessions or trainings for employees ensuring they are fully equipped to be able to perform their duties; and

15. Involve in all HR related matters including payroll, compulsory contributions and liaising with the relevant government agencies.

Fresh graduate in Human Resources, Accounting, Finance or Business Administration are encourage to apply

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Commercial & Industrial Property Management 101-1,000 employees

COMPANY DESCRIPTION

Hartamas Real Estate Group was established since 1996 with a current workforce exceeding 300 people located in 6 offices including one in Shanghai. Hartamas is a well-structured real estate group with dedicated divisions and departments offering its uncompromised specialized services in the following segments.

Project Marketing

International Properties

Agency Services

Valuation Consultancy

Asset & Facilities Management

Hartamas has won the following national awards from MIEA for several consecutive years which is a true testimony of it excellence in management and productivity:

Top Real Estate Firm of the year (2015 – 2017)

Real Estate Agency of the year (2011 – 2013)

Top Project Marketing Firm of the year (2015 – 2017)

Top Commercial Real Estate Firm of the year (2011 – 2017)