HR & Admin Executive

Shirley Parsons; Pasir Gudang; On-site; MYR 70,000 - 110,000; Full time

Job summary

Shirley Parsons is seeking an HR and Administration Lead to oversee HR operations in a manufacturing plant in Malaysia, ensuring policy implementation and compliance with local labor laws. You will manage payroll, recruitment, employee relations, attendance, training, and HR reporting to HQ, supporting smooth plant operations and organizational development.

This role requires coordinating HR processes, maintaining confidential records, and driving workforce initiatives in line with Malaysian

Responsibilities

• Implement HR policies, procedures, and initiatives aligned with corporate strategies, local plant operations, and Malaysian labor regulations.
• Manage daily HR operations across the full employee lifecycle, including onboarding, probation, changes, offboarding, and documentation.
• Oversee monthly payroll processing, including salary, overtime, allowances, deductions, and payroll reconciliation reports to HQ and Finance.
• Ensure compliance with Malaysian statutory requirements, including the Employment Act 1955, EPF, SOCSO, EIS, PCB, PDPA, and HRD Corp regulations.
• Coordinate local recruitment activities, including candidate screening, interview coordination, offer preparation, and new hire orientation.
• Administer attendance, shift schedules, overtime verification, and leave management per company policies and local labor laws.
• Coordinate HQ-driven performance management processes, including probation reviews, KPI tracking, and annual performance appraisals.
• Execute employee training and development programs, including training coordination, HRD Corp grant applications, claims, and compliance documentation.
• Manage employee relations, grievances, disciplinary matters, employee benefits, medical insurance, and workplace engagement initiatives.
• Maintain accurate and confidential HR records, provide HR reports and operational insights to HQ, and support HR improvement projects and ad-hoc management assignments.

Skills

HR policies

Payroll

Recruitment

Employee relations

Performance management

Training & development

Regulatory compliance

Attendance & leave management

HR reporting

Onboarding

Tools

HRIS

Payroll software

MS Excel

Job description

JOB PURPOSE

Responsible for overseeing HR and administrative operations within a manufacturing environment, ensuring effective implementation of HR policies and compliance with local labor regulations. The role covers payroll administration, talent acquisition, employee relations, and workforce management to support smooth plant operations and organizational development.

KEY RESPONSIBILITIES

1. Implement HQ-driven HR policies, procedures, and initiatives, ensuring alignment with corporate strategies, local plant operations, and Malaysian labor regulations.
2. Manage daily HR operations and the full employee lifecycle, including onboarding, probation, personnel changes, offboarding, and employee documentation.
3. Oversee monthly payroll processing, including salary, overtime, allowances, deductions, and payroll reconciliation reports to HQ and Finance.
4. Ensure compliance with Malaysian statutory requirements, including the Employment Act 1955, EPF, SOCSO, EIS, PCB, PDPA, and HRD Corp regulations.
5. Manage local recruitment activities, including candidate screening, interview coordination, offer preparation, and new hire orientation.
6. Administer employee attendance, shift schedules, overtime verification, and leave management in accordance with company policies and local labor laws.
7. Coordinate HQ-driven performance management processes, including probation reviews, KPI tracking, and annual performance appraisals.
8. Execute employee training and development programs, including training coordination, HRD Corp grant applications, claims, and compliance documentation.
9. Manage employee relations, grievances, disciplinary matters, employee benefits, medical insurance, and workplace engagement initiatives.
10. Maintain accurate and confidential HR records, provide HR reports and operational insights to HQ, and support HR improvement projects and ad-hoc management assignments.