HR & ADMIN EXECUTIVE

5E Resources; Pasir Gudang; On-site; MYR 39,000 - 58,000; Full time

Benefits offered by this job

Work stability and security

Attractive salary package

Annual increment, performance bonus, +

Job summary

Jora Malaysia is seeking an HR and Admin Executive to manage a range of human resources activities and administrative tasks. The role focuses on supporting HR initiatives, fostering a positive workplace culture, and ensuring efficient operational processes.

Ideal candidates will have a diploma or bachelor degree in HR/Business Admin, at least 5 years of related experience, and excellent communication skills to liaise with authorities and staff effectively.

Qualifications

• Diploma or Bachelor degree in Human Resources, Business Administration, or equivalent.
• Minimum 5 years of related working experience.
• Excellent communication skills (verbal and written).

Responsibilities

• Coordinate foreign worker management including new quota applications, bank matters, permits and passport renewals, and FOMEMA requirements.
• Liaise with government authorities such as Immigration and Labour Office on employment matters as needed.
• Register new foreign worker arrivals and update permits in i-Assist (SOCSO) system.
• Register foreign workers for KWSP and assist with end-of-contract fund withdrawals.
• Handle income tax registration for newly arrived workers and support annual tax filing.
• Oversee hostel management and conduct monthly inspections to ensure standards.
• Assist in managing contracts, agreements and other administrative documentation.
• Organize and maintain documents ensuring compliance with regulations.
• Support disciplinary matters, investigations, and issue disciplinary letters with proper records.

Job description

Jora Malaysia will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

The HR and Admin Executive will be responsible for managing a variety of human resources functions, as well as administrative tasks within the organization. The ideal candidate will play a crucial role in supporting HR activities, fostering a positive workplace culture, and ensuring efficient administrative operations.

Job Highlights

• Work Stability and Security
• Attractive Salary Package
• Annual Increment(if any) + Performance Bonus(if any) + medical benefits

Key Responsibilities:

• Coordinate all aspects of foreign worker management, including new quota applications, bank matters, permit and passport renewals, and FOMEMA requirements.
• Liaise with government authorities such as Immigration and the Labour Office on employment-related matters as needed.
• Register new foreign worker arrivals and update permits in the i-Assist (SOCSO) system.
• Register foreign workers for KWSP and assist with fund withdrawals at the end of contracts.
• Handle income tax registration for newly arrived foreign workers and provide support for their annual tax filing.
• Oversee hostel management and conduct monthly inspections to ensure proper standards.
• Assist in managing contracts, agreements, and other administrative documentation.
• Organize and maintain documents, ensuring compliance with all relevant regulations.
• Assist in managing employee disciplinary matters according to company policies and labour regulations.
• Support the investigation of employee misconduct, including gathering information, documenting findings, and coordinating meetings when required
• Prepare and issue disciplinary documents such as warning letters and show cause letters.
• Maintain accurate and confidential records of all disciplinary cases.
• Follow up on disciplinary actions to ensure proper compliance and timelines are met.

Recruitment & Onboarding:

• Assist in the recruitment process by posting job ads, screening resumes, and coordinating interviews.
• Facilitate the onboarding process for new hires, including orientation and documentation.

HR Administration:

• To assist in PR issuance for HR and Admin.
• To support and contribute to the implementation of ISO14001 and ISO 45001 requirements.
• Serve as a communication link between employees and management, facilitating clear and effective information flow.
• Prepare internal communications, announcements and reports as necessary.
• Provide administrative support to the team

Job Requirements:

• Minimum Education: Diploma/Bachelor Degree in Human Resources/Business Administration or equivalent;
• Minimum 5 years of related working experience;
• Excellent communication skills (speaking, writing and reading); and