HR & ADMIN EXECUTIVE

5E Resources Sdn Bhd; Pasir Gudang; On-site; MYR 45,000 - 75,000; Full time

Benefits offered by this job

Medical benefits

Job summary

5E Resources Sdn Bhd, a Pasir Gudang, Johor-based environmental solutions company, is seeking an HR and Admin Executive. You will manage foreign worker processes, liaise with government authorities, and oversee hostels and regulatory documentation to ensure compliance.

The role includes recruitment support, onboarding, ISO 14001/45001 implementation, and serving as a communication bridge between employees and management.

Qualifications

• Diploma or bachelor's degree in HR/Business Administration or equivalent.
• Minimum 5 years of related work experience.
• Excellent communication and teamwork abilities.

Responsibilities

• Coordinate all aspects of foreign worker management, including new quota applications, bank matters, permit and passport renewals, and FOMEMA requirements.
• Liaise with government authorities such as Immigration and the Labour Office on employment-related matters as needed.
• Register new foreign worker arrivals and update permits in the i-Assist (SOCSO) system.
• Register foreign workers for KWSP and assist with fund withdrawals at the end of contracts.
• Handle income tax registration for newly arrived foreign workers and provide support for their annual tax filing.
• Oversee hostel management and conduct monthly inspections to ensure proper standards.
• Assist in managing contracts, agreements, and other administrative documentation.
• Prepare and issue disciplinary documents such as warning letters and show cause letters.

Skills

Excellent communication

Team player

Education

Diploma/Bachelor degree in HR/BA or equivalent

Job description

The HR and Admin Executive will be responsible for managing a variety of human resources functions, as well as administrative tasks within the organization. The ideal candidate will play a crucial role in supporting HR activities, fostering a positive workplace culture, and ensuring efficient administrative operations.

Job Highlights

Work Stability and Security

Attractive Salary Package

Annual Increment(if any) + Performance Bonus(if any) + medical benefits

Key Responsibilities:

Coordinate all aspects of foreign worker management, including new quota applications, bank matters, permit and passport renewals, and FOMEMA requirements.

Liaise with government authorities such as Immigration and the Labour Office on employment-related matters as needed.

Register new foreign worker arrivals and update permits in the i-Assist (SOCSO) system.

Register foreign workers for KWSP and assist with fund withdrawals at the end of contracts.

Handle income tax registration for newly arrived foreign workers and provide support for their annual tax filing.

Oversee hostel management and conduct monthly inspections to ensure proper standards.

Assist in managing contracts, agreements, and other administrative documentation.

Organize and maintain documents, ensuring compliance with all relevant regulations.

Assist in managing employee disciplinary matters according to company policies and labour regulations.

Support the investigation of employee misconduct, including gathering information, documenting findings, and coordinating meetings when required

Prepare and issue disciplinary documents such as warning letters and show cause letters.

Maintain accurate and confidential records of all disciplinary cases.

Follow up on disciplinary actions to ensure proper compliance and timelines are met.

Recruitment & Onboarding:

Assist in the recruitment process by posting job ads, screening resumes, and coordinating interviews.

Facilitate the onboarding process for new hires, including orientation and documentation.

HR Administration:

To assist in PR issuance for HR and Admin.

To support and contribute to the implementation of ISO14001 and ISO 45001 requirements.

Serve as a communication link between employees and management, facilitating clear and effective information flow.

Prepare internal communications, announcements and reports as necessary.

Provide administrative support to the team

Job Requirements:

Minimum Education: Diploma/Bachelor Degree in Human Resources/Business Administration or equivalent;

Minimum 5 years of related working experience;

Excellent communication skills (speaking, writing and reading); and

Ability to work as a part of a team

Incorporated in 2006, 5E Resources Sdn Bhd is a licensed and established scheduled waste recovery company based in Pasir Gudang, Johor. Committed to delivering high-quality environmental solutions, we are seeking dedicated and qualified individuals to join our growing team and help us enhance the services we provide to our valued clients.

As an ISO 14001 and ISO 45001 certified organization, we maintain the highest standards of environmental management and occupational health and safety. We welcome proactive candidates eager to learn and committed to personal and professional growth within a dynamic, forward-thinking environment.

What can I earn as a Human Resources and Administration Executive