HR & Admin Executive

Fintonia Group; Kuala Lumpur; On-site; MYR 42,000 - 64,000; Full time

Job summary

Fintonia Group is seeking a proactive HR & Admin Executive to support day-to-day HR operations and administrative needs across our Kuala Lumpur and Singapore offices.

You will handle onboarding/offboarding, calendar coordination, travel arrangements, office admin and vendor management, working with senior stakeholders in a fast-paced environment.

Qualifications

• Diploma or Degree in HR, Business Administration or related discipline.
• 2–4 years of HR, administration or executive-support experience.
• Strong organisational skills and attention to detail.
• Proactive and able to work independently with senior stakeholders.
• Good written and verbal English communication.

Responsibilities

• HR Operations: onboarding/offboarding, HR documentation, employee records.
• Travel & Meeting coordination: arrange travel, schedule meetings, coordinate with directors.
• IT & Admin Coordination: laptop/accounts setup, liaise with IT vendor, office supplies and vendors.

Skills

Organisational skills

Attention to detail

English communication

Google Workspace

Education

Diploma or Degree in HR/Business Admin

Tools

Vendors

Payroll (advantage)

Job description

Fintonia Group is building a tech-enabled digital assets financial services platform, with offices in Singapore and Kuala Lumpur, combining a strong background in traditional finance with disruptive technology.

You will be joining a fun and fast-paced environment and will be working with a small team of seasoned industry professionals with experience working at top tier global investment banks and industry leaders.

The Role:

We are looking for a proactive and organised HR & Admin Executive to support the day-to-day HR operations and administrative needs of the Group.

The role will support employee lifecycle administration, executive and company meeting coordination, business travel arrangements, office and vendor administration, and general operational support across our Singapore and Malaysia offices.

The role is suitable for someone who is hands‑on, detail-oriented and comfortable working with senior stakeholders in a fast-paced environment.

Key Responsibilities:

HR Operations

• Support employee onboarding and offboarding, HR documentation and employee records.
• Support routine HR administration, employee enquiries and HR processes.
• Assist with interview scheduling and other recruitment coordination when required.

Travel & Executive Meetings Coordination

• Arrange business travel including flights, accommodation and itinerary changes.
• Support the directors with meeting scheduling and resolve calendar conflicts where required.
• Coordinate company and management meetings.
• Follow up proactively with internal and external stakeholders to ensure arrangements are completed on time.
• Support day-to-day administration for the Kuala Lumpur and Singapore offices.
• Coordinate office supplies, corporate mobile plans, subscriptions and other administrative matters.
• Liaise with vendors and service providers, including renewals, quotations and general follow-up.
• Support company events and other office-related activities.

IT & General Coordination

• Coordinate employee laptop, account and system-access requirements for onboarding and offboarding.
• Liaise with the external IT vendor on basic employee IT requests.
• Maintain relevant equipment and administrative records.
• Support other reasonable HR and administrative activities as required.

Requirements:

To be a successful applicant, you are likely to meet the following criteria:

• Diploma or Degree in Human Resources, Business Administration or related discipline.
• Around 2–4 years of HR, administration or executive-support experience.
• Strong organisational skills and attention to detail.
• Proactive, responsible and able to follow through on tasks independently.
• Ability to communicate confidently and demonstrate strong follow-up skills with senior stakeholders.
• Good written and verbal communication skills in English.
• Comfortable working in a lean and fast-moving environment.
• Experience with Google Workspace, vendors, payroll or employee administration would be an advantage.

Our hiring process includes a required case study or practical exercise to help us understand your skills and approach to the role. Only candidates who meet the assessment criteria will progress to the next stage. We appreciate the time and effort you invest in the process.