HR & Admin Executive

Chua Song Seng Group of Companies; Kuala Lumpur; On-site; MYR 36,000 - 58,000; Full time

Job summary

Chua Song Seng Group of Companies in Kuala Lumpur is seeking an HR professional to manage full payroll, recruitment, and HR administration. You will handle payroll processing, monthly reports, and statutory submissions while maintaining employee records and supporting HR policies.

Fresh graduates are welcome. You will also assist with recruitment, onboarding, training, and day-to-day HR tasks in a busy environment in Kuala Lumpur.

Qualifications

• Diploma or degree in HR or Business Administration.
• Fresh graduates welcome.
• Basic knowledge of Malaysia Labour Law.
• Strong analytical and planning skills.
• Able to work with minimum supervision.

Responsibilities

• Handle full payroll processing including wages, bonuses and deductions.
• Prepare monthly payroll and leave reports accurately.
• Liaise with statutory bodies for monthly submissions.
• Maintain employee records in HR database and filing system.
• Assist in recruitment: postings, shortlisting, interviews and offers.
• Conduct orientation for new staff on HR policies and handbook.
• Administer HR processes and employee exit interviews.
• Advise on employment, disciplinary issues and HR-related concerns.
• Assist in training and development.
• Administration: insurance, security, tenancy, events, stationery.

Skills

Communication skills

Initiative

Independent worker

Computer literate

Education

Diploma/Degree in HR or Business Administration

Tools

HRMS software

MS Office

Job description

Jora Malaysia will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Chua Song Seng Group of Companies - Kuala Lumpur, Kuala Lumpur

Business partner to CSS Group of Companies

Responsible for full spectrum of payroll management; processing wages, bonus, allowances, overtime, deductions, advance salary, and others.

Prepare and review monthly payroll and leave reports and other relevant documents accurately.

Liaise with relevant bodies for monthly statutory submission and related issues.

Ensure proper documentation of payroll documents and safe keeping of employee personal files.

Update and maintain employees' records orderly and correctly in the database and fling system.

Ensure all the documents and reports are filled in orderly and timely manner.

Generation of letters such as letter of offer, confirmation, promotion, and acceptance of resignation, transfer, memo and reports related to HR.

Responsible for recruitment; job posting, shorting listing, interview, background check, issuance of letter of offer.

Conducts orientation program to new staffs by briefing on HR procedures & policies and employee handbook.

Administrate Employee Exit process; clearance and conduct exit interviews to identify reasons for employee termination.

Provide advisory on employment, disciplinary, misconduct and any other HR related issues.

Analysis to ensure no surplus of positions/resources and required positions are critical to the business needs.

Assist on Training andDevelopment.

Administration

Review and renew general & motor insurance policies of the group

Administrate all security related matters eg Finger Print/Attendance, Alarm System and CCTVs.

Administrate tenancy and licensing renewal and related issues.

Assist and coordinate on Company events and activities.

Administrate and co-ordinate office stationery and printing supply, grocery purchases, etc

Assist in attending to telephone enquiries.

Any other duties that may be assigned from superior(s) from time to time.

Job Requirements

Qualifications & Experience:

Preferably with relevant academic qualification and working experience or possess a Diploma/Degree in Human Resource or Business Administration.

Basic knowledge in Malaysia Labour Law.

Strong analytical and planning skills as well as problem solving with strong HR judgement.

Fresh-grads are welcome to apply.

Skills:

Good personality and communication skills.

Initiative to complete tasks on timely.

Computer literate and possess knowledge of HR Management software.

Able to work on tight datelines and with minimum supervision.

Able to work independent and self-motivated.